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Behavioral Health Group - BHG · 18 hours ago

Administrative Assistant

Torrance, CA

Full-time

Onsite

Entry Level

$18/hr - $25/hr

2+ years exp

Behavioral Health Services Inc is seeking an Administrative Assistant to provide support for the program and the Director. The role involves performing various office functions, coordinating activities, and ensuring effective communication within the team.

Addiction TreatmentHealth CareInsuranceOutpatient CarePayments

Responsibilities

Perform general office functions, which includes preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, etc

Provide accurate information and referrals to customers

Coordinate logistics of program activities, such as scheduling space, ordering meals, etc

Work as a team member in performing duties and assignments

Adhere to professional standards

Ability to prepare accurate and precise reports and correspondence

Ability to demonstrate ethical and professional behavior

Ability to communicate clearly, with clients, staff, peers, supervisors and non-AICS resources

Ability to convey respect for cultural and lifestyle diversities of clients and staff

Ability to recognize personal issues that has an impact on job performance and interactions with clients

Basic knowledge of the AICS treatment system

Understanding of computer operations; Windows and word processing (MS Word). Ability to readily adapt to the indicated computer information system

Receive and direct calls and visitors

Organize and maintain office files and systems

Develop and maintain computer database of program statistics

Prepare layouts for complex documents, such as newsletters, brochures, and reports

Arrange and coordinate appointments, meetings, and program activities

Supervise clerical volunteers

Comply with AICS health and safety standards

Qualification

Database managementDesktop publishingMS OfficeBilingual abilitiesListening skillsCultural sensitivityCommunication skillsTeamwork

Required

Bilingual abilities may be required with certain AICS positions

High school diploma, minimum of two years general office experience

Knowledge of alpha and numeric filing systems

Proper English and grammar skills

Some knowledge of resources for target population and client confidentiality regulations

Proficiency in MA Windows, Word, and Excel

Skills in MS Access, Publisher or ability to self-teach

Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer

Must have ability to communicate effectively both verbally and in writing

Must possess good listening skills and the ability to follow directions

Ability to work with others, including other professional and paraprofessional staff and volunteers

Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population

Must have valid California driver's license and liability insurance if driving personal vehicle on AICS business

Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail

Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items

Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages

Able to move about the facility and in other off-site locations

Company

Behavioral Health Group - BHG

Behavioral Health Group (BHG) is the largest network of Joint Commission-accredited outpatient opioid treatment and recovery centers in the U.S., delivering comprehensive, personalized evidence-based medical and behavioral therapies for individuals with opioid use disorder.

Founded in 2006

Dallas, Texas, USA

1001-5000 employees