Washington University in St. Louis · 5 days ago
Graduate Program Administrator (Hybrid) - Division of Biology and Biomedical Sciences
St Louis, MO
Full-time
Hybrid
Mid Level
$46K/yr - $75K/yr
3+ years expWashington University in St. Louis is seeking a Graduate Program Administrator to manage and coordinate all aspects of assigned graduate programs. The role includes oversight of student progress, program activities, and ensuring adherence to university policies and guidelines.
E-LearningEBooksEducationHigher Education
Responsibilities
Manage student progress through all phases of graduate school - recruitment, admissions, advising, lab rotations, thesis lab, qualifying exam, thesis committee, thesis defense and graduation
Serve as a representative and advisor for graduate students
When faced with performance or personal issues, identifies when Program Director, Associate Dean, Student Health or Office of Graduate Studies are to be notified about an issue and steps to resolve the issue (counselor, tutor, additional courses, etc.)
Manage and coordinate all program activities, including recruitment visits, entering class orientation, overnight retreats and special events; responsible for financial contracts for retreats and events
Oversight of allotted yearly program funds to ensure monies are used appropriately, cost effectively and ensure all program objectives are met within set budget (program budgets ranging from $36,000 to $105,000)
Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student’s official University record
Manage all student milestones and student information in the DBBS database and electronic files
Other duties as required
Qualification
Required
High school diploma or equivalent high school certification or combination of education and/or experience
Administrative (3 Years)
Preferred
Bachelor's degree
Academic Administration
Communication
Critical Thinking
Detail-Oriented
Interpersonal Communication
Multitasking
Prioritization
Problem Solving
Resource Utilization
Sound Judgment
Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
H1B Sponsorship
Washington University in St. Louis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (39)
2022 (17)
2021 (7)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
bloomberglaw.com
2025-10-25
2025-10-25
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