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City Colleges of Chicago · 16 hours ago

College Clerical Assistant II - Full-Time (Grant Funded)

Chicago, IL

Full-time

Onsite

Entry Level

$47K/yr - $47K/yr

1+ years exp

City Colleges of Chicago is looking for a full-time College Clerical Assistant II to support their Executive Director – Workforce Equity Initiative. This role involves providing clerical support, assisting students with inquiries, and maintaining student records while adhering to customer service excellence standards.

AlumniCommunitiesE-LearningEducationHigher Education

Responsibilities

Operates computer equipment utilizing word processing software to produce a variety of materials

Answers telephones, takes messages, and transfers calls to appropriate personnel

Sorts and distributes incoming mail

Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges, and verifies delivery of ordered items

Provides information to student inquiries; regarding registration, financial aid, departmental course offerings, and policies

Supports department with day-to-day functions, various projects, and assignments as needed

Provides general office support including but not limited to filing, faxing, photocopying, and Data entry

Assists in the planning and implementing of events for Project Evolve participants

Maintains and updates student records

Adheres to the City Colleges of Chicago Customer Services Excellence Standards

Able to be prompt, courteous, and follow instructions when given assignments

Qualification

PC desktop proficiencyKeyboarding 45 wpmClerical experienceRecord keepingCustomer service skillsOralWritten instructionsBasic filing skills

Required

Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting or an equivalent combination of training and experience

Proficient in PC desktop and related software programs

Ability to operate a personal computer

Ability to keyboard 45 words per minute

Ability to follow oral and written instructions

Skill in basic filing, record keeping and operation of multiple office machines