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NEOGOV · 1 day ago

Procurement Analyst III

San Bernardino, CA

Full-time

Hybrid

Senior Level

$85K/yr - $128K/yr

5+ years exp

San Bernardino County Transportation Authority (SBCTA) is focused on enhancing transportation in the region. The Procurement Analyst III will perform a variety of procurement and contract administration duties, ensuring compliance with legal and mandated rules while supporting SBCTA departments in their procurement processes.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Performs a variety of technical, specialized, and professional duties in support of SBCTA purchasing, procurement, contract administration, and compliance programs, projects, and activities; ensures compliance with federal, state, and local laws, funding guidelines and requirements, and SBCTA policies and procedures

Collaborates with SBCTA staff in the development and preparation of solicitations; works and communicates with staff to ensure requirements are clear and understood; determines best methods of obtaining goods and services including professional and non-professional services and type of solicitation; and works with the Risk Manager to verify and request insurance

Coordinates and participates in the solicitation, evaluation, and award of bids; leads pre-bid briefings, proposer interviews, and scoring meetings; analyzes scope of work, cost/price elements, and independent cost estimates; advises on consultant/contractor selection and contract award recommendations; ensures proposals comply with scope of work, contract terms and conditions, and insurance requirements

Receives, reviews, and processes insurance verifications for contract compliance; submits insurance verifications to risk management to obtain confirmation of compliance

Prepares and publishes formal and informal bid documents and correspondence, such as, but not limited to, request for proposal (RFP), invitation for bid (IFB), request for qualification (RFQ), addenda documents, Notice of Award letters, Notice to Proceed letters, and Unsuccessful Bidder and termination letters, ensuring all applicable legal and contractual provisions are included to safeguard SBCTA’s interests

Prepares draft contracts, agreements, amendments, and extensions and coordinates legal and management review and approval of documents

Recommends necessary remedial action to enforce compliance with provisions; researches and resolves discrepancies

Researches and sources vendors utilizing various resources; maintains list of qualified vendors

Prepares or assists in the preparation of various federal, state, local, and SBCTA reports and documentation; participates in audits by providing requested information

Conducts a variety of analytical and operational studies regarding procurement, contract administration, and compliance programs, policies, and procedures; evaluates alternatives, makes recommendations for changes, and assists with the implementation of procedural, policy, and/or programmatic changes after approval

Organizes and maintains accurate and detailed databases, files, and records; verifies accuracy of information, researches discrepancies, and records information; coordinates and ensures compliance with established records retention schedules; distributes documents to parties of interest and upon request

Attends and participates in a variety of meetings, conferences, workshops, and training sessions and reviews publications to remain current on principles, practices, technologies, regulations, and new developments related to procurement and contract administration

Serve as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; communicates information and provides assistance regarding procurement, contract administration, and compliance programs; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions

Provides technical and functional direction to assigned staff; participates in developing work plans and priorities; reviews and controls quality of work; inspects and evaluates work in progress and upon completion to ensure that procurement, contract administration, and compliance duties are performed in accordance with federal, state, and local laws, funding guidelines and requirements, and SBCTA policies and procedures

Monitors quality of work and identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes to the supervisor; and implements changes and improvements after approval

Conducts research and works closely with consultants to procure unique or specialized solicitations

Qualification

Government procurementContract administrationSupply chain managementData analysisCustomer serviceBusiness writingRecord keepingMathematical calculationsTeam leadershipCommunication skills

Required

Equivalent to graduation from an accredited four-year college or university with major coursework in finance, accounting, business or public administration, or a closely related field

Five (5) years of increasingly responsible procurement and contract administration experience

Knowledge of modern principles, practices, and methods of government procurement and contracting, including competitive bid processes and requirements and contract preparation, execution, and administration

Knowledge of principles of supply chain management

Knowledge of methods and techniques of researching and procuring goods, materials, and services

Knowledge of techniques for collecting, interpreting, analyzing, and reporting data and information

Knowledge of business letter writing and the standard format for reports and correspondence

Knowledge of record keeping and filing system methods, principles, and practices

Knowledge of business arithmetic and statistical methods

Knowledge of applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility

Knowledge of techniques for providing a high level of customer service, by effectively working with the public, vendors, contractors, and SBCTA staff

Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar

Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed

Ability to understand SBCTA operations and effectively source and procure a diverse range of goods and services in support of SBCTA staff, programs, and projects

Ability to coordinate and participate in the solicitation, evaluation, and award of bids

Ability to review, interpret, and enforce contracts and amendments to minimize agency risk

Ability to research and utilize data and information to achieve cost effective results

Ability to prepare, process, and maintain various contracts, specifications, service agreements, forms, reports, and related documents for review, approval, tracking, and/or recordation

Ability to conduct research and analyze, interpret, summarize, and present administrative and technical information, data, and recommendations in an effective manner

Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials

Ability to perform accurate mathematical and statistical calculations

Ability to interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations

Ability to effectively represent SBCTA in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals

Ability to establish and maintain a variety of filing, record keeping, and tracking systems

Ability to use tact, initiative, and judgment within general policy and procedural guidelines and legal requirements

Ability to organize work, set priorities, meet critical deadlines, and follow-up on assignments

Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax

Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

Ability to effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks

Ability to plan, organize, and coordinate the work of assigned staff

Ability to effectively provide staff leadership and work direction

Benefits

Holidays: There are 13 (eight-hour) paid holidays granted to all regular employees.

Vacation Leave: Starts at 10 days per year and increases based on years of service. There is potential vacation credit for prior public service employment.

Sick Leave: Regular employees accrue 96 hours of sick leave per year.

Administrative Leave: Regular full-time exempt employees accrue 40 hours of administrative leave per year.

Employee Leave Sharing Program: SBCTA offers an employee leave sharing program to assist with income protection for full-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee. SBCTA employees may voluntarily donate sick leave hours to a qualified employee.

FMLA: In compliance with the 1993 Family and Medical Leave Act, SBCTA provides employees up to 12 weeks of unpaid, job-protected leave in a calendar year for eligible family and medical conditions.

Civil Leave: Any regular employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly scheduled work day will be given paid time off.

Military Leave: Any regular employee who is a member of the National Guard or the Reserves will receive a maximum of 30 (eight-hour) paid days per calendar year.

Medical and Dental Coverage: Seven medical insurance plans (effective 7/27/25) and two dental insurance plans are available to cover regular full-time and regular part-time employees and any eligible dependents they wish to cover. Coverage is effective the day after the end of the first pay period.

Flexible Benefit Plans: To assist employees with the cost of insurance premiums, a fund of $8,473 is allocated for each employee at the beginning of the fiscal year for health, dental, and supplemental life insurance. An additional $10,357.10 is available as a Medical Premium Subsidy for employees who elect health and dental coverage through the various SBCTA medical and dental plan options.

Vision Coverage: Vision care is provided for employees and eligible dependents at no cost to the employee.

Life Insurance: Life insurance is provided to regular employees in the event of death. The basic benefit is $50,000 provided by SBCTA and is at no cost to the employee.

Flexible Spending Accounts: Regular employees have the option to participate in the Flexible Spending Account. This program allows employees to increase their take-home pay by using pre-tax dollars to pay copays and other out-of-pocket expenses. This program also allows employees to increase their tax savings by making pre-tax deposits to a Dependent Care Spending Account to pay for work-related dependent care expenses.

Retirement: All regular full-time and part-time employees participate in the San Bernardino County Employees’ Retirement Association (SBCERA).

Retirement Medical Trust Fund: Employees with 10 or more years of service who retire or separate from SBCTA participate in this plan which assists eligible employees with the cost of medical and dental expenses upon retirement.

Deferred Compensation: Participation in a Deferred Compensation program through SBCTA is available on a voluntary basis. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deductions.

Short Term Disability: After a 7-day waiting period, Short Term Disability (STD) replaces 55 percent of lost income up to a weekly maximum of $1,442 for a total of 26 weeks due to lengthy absences caused by non-occupational medical conditions that prevent the employee from performing his/her job duties.

Long Term Disability: When an employee cannot work for a prolonged time because of serious injury or illness, Long Term Disability Insurance (LTD) can supplement 60 percent of an employee’s salary while he/she is unable to work due to the disability.

Employee Assistance Program: A confidential counseling and referral program for employees and family members which provides unlimited phone access to legal, financial and work-life services and up to six free counseling sessions per problem per year for crisis counseling and work/life resources.

Employee Alternative Transportation Incentive Program: SBCTA will reimburse eligible employees for the cost of using transit, rail, and/or vanpool rides to work, not to exceed the amount established by the IRS.

9/80 Alternative Work Schedule

Telework options for most positions

Employee health and wellness program, Wellness Works Here

Tuition reimbursement program