NEOGOV · 1 day ago
Records Assistant Temporary
City of Sparks, NV
Full-time
Onsite
Entry Level
$24/hr - $34/hr
1+ years expThe City of Sparks is currently seeking to hire a Records Assistant Temporary in the City Clerk Division of the Management Services Department. This role involves assisting in the implementation, administration, and maintenance of a records management program, providing administrative support to the City Clerk's office.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Perform duties involving the administration and maintenance of the City's records management program
Sort and file records, maintain files, conduct systematic searches for misplaced records and maintain cross reference files in compliance with federal, state, and local laws and regulations as directed
Adhere to State of Nevada retention schedules and provide for records retention including scanning, microfilming, digital records, retrieval, reproduction, and storage of archival data to include business licenses, building plans, engineering, planning entitlements, surveying, employee information, contracts, ordinances, resolutions, deeds and e-mail archive
Work with specific recordkeeping software and databases
File, store and retrieve city records for public and internal use
Import documents into records archive
Respond to and process public records requests when workload or staffing requires
Repair and salvage poor quality original records
Utilize software and programs to digitize and recover damaged or lost records
Ensure records are purged or destroyed as directed
Provide administrative support, including but not limited to assistance and information to city staff, in person, in writing, and over the phone
Understand and follow verbal and written instructions
Maintain confidentiality of private information
Organize work, meet critical deadlines, and follow up on work assignments
Perform other duties which may be assigned
Qualification
Required
High School Diploma or equivalent
One (1) year of general clerical or records processing in a professional setting experience involving direct public contact and customer service OR an equivalent combination of education and work experience
Possession within six (6) months of hire and maintenance throughout employment, of a Notary for the State of Nevada License (if specified)
Possession within thirty (30) days of hire and maintenance throughout employment, of the equivalent to a valid Nevada Class C driver's License (if specified)
Knowledge of and ability to read and understand ordinances, codes, rules, policies, and procedures pertaining to the position including the Nevada Revised Statutes, City Charter, and Nevada Public Records Act
Knowledge of and ability to read and understand federal, state, local laws, codes, and regulations governing the retention, preservation, and disposition of records
Knowledge of records retention principles and protocols and methods and techniques of recordkeeping
Knowledge of all document and record types and ability to handle all types as necessary
Knowledge of principles and practices of customer service
Ability to arrange multiple projects effectively to be completed within expected deadlines
Ability to use computer applications and software related to the work including Microsoft Office on OnBase by Hyland
Ability to establish and maintain positive and effective working relationships with those contacted during work
Ability to move storage boxes and lift and carry up to 45 pounds
Benefits
No State Income Tax
Nevada PERS Retirement Plan fully paid by The City of Sparks for employees exceeding 1039 hours per fiscal year
No Social Security Participation, but Medicare Deduction Required (1.45%)
Employee Paid (7.5%) OBRA Retirement in lieu of PERS Retirement Plan
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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