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University of California, Riverside · 1 day ago

Administrative Assistant III

Riverside County, CA

Full-time

Onsite

Mid Level

$29.35/hr - $35.26/hr

4+ years exp

The University of California, Riverside is a prominent institution located in Southern California, and they are seeking an Administrative Assistant III to support a large administrative unit. This role involves creating training materials, streamlining processes, and providing general administrative and accounting support for various departments and programs.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Creates training material, streamlines the front desk processes, oversees the implementation of new systems, and mentors junior staff

Performs general administrative and accounting duties, serves as the backup to the Procurement Supervisor and assists with processing order requests, travel and entertainment reimbursements, and multiple recharges using web based applications plus processes encumbrances

Also assists with seminar duties, greeting and directing visitors and administrative duties for over 300 faculty, staff, and students

Position is responsible for adherence to UC Policies and Procedures applicable to these functions

Qualification

Administrative experienceMicrosoft OfficeUCR e-Buy systemAccounting principlesConfidentialityOrganizational skillsFiling system maintenanceProofreadingCommunication skillsProblem-solvingInterpersonal skills

Required

Five (5) years of related experience in office administration, or a Bachelor's degree and (1) year of experience, or an equivalent combination of education and experience

Four years of demonstrated administrative experience in an office environment providing administrative support

Demonstrated experience working for an institution of higher education

Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure

Demonstrated skill in working independently and following through on assignments with minimal supervision; work effectively with frequent interruptions; meet schedules and deadlines

Demonstrated skill in prioritizing assignments to complete work in a timely and accurate manner under pressure of deadlines, interruptions, and competing priorities and requirements

Ability to work successfully on multiple tasks simultaneously and adjusts priorities quickly

Excellent organizational skills

Demonstrated skill in using personal computer and applications, Microsoft Office applications (Word, Excel, Access, and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publisher, etc

Demonstrated ability to maintain confidentiality of information and records and excellent oral and written communications skills

Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships

Demonstrated skills in analyzing information, problems, situations, practices or procedures to define problems or objectives

Identify solution, and independently act towards solving problem(s)

Demonstrated skill in proofreading materials to recognize and correct errors in spelling, grammar, punctuation, and conformance to established standards and guidelines

Demonstrated ability to set up and maintain filing/records system