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Clackamas Women's Services · 18 hours ago

Grant Accountant

Oregon City, OR

Full-time

Onsite

Mid Level

$60K/yr - $68K/yr

3+ years exp

Clackamas Women’s Services (CWS) is a nonprofit organization dedicated to supporting survivors of domestic violence and sexual assault. The Grant Accountant will manage the financial administration of grants, ensuring compliance with regulations, maintaining accurate records, and preparing financial reports while collaborating with the Finance and Program teams.

EducationHospitalityNon Profit

Responsibilities

Oversee the full grant accounting lifecycle, from initial budgeting and capture through final reporting

Ensure all grant activities, expenditures, and reporting comply with grantors' requirements and all applicable federal, state, and local regulations

Manage and monitor grant expenditures and budget allocations to ensure funds are used effectively and in line with grant objectives

Review pass-through and subrecipient invoices for compliance with grant requirements, budget eligibility, and performance

Prepare monthly, quarterly, and other grant invoices and record payments received. Coordinate the approval process

Communicate closely with grantors regarding grant deliverables, questions, reconciliation, modifications, and other grant-related tasks

Work closely with the Finance Director and program personnel to monitor subrecipient grant reporting and compliance

Assist with the annual audit and preparation of the federal indirect cost proposal

Act as the liaison between CWS and the third-party medical billing provider for services

Record daily payments and report payment details to the medical billing provider

Record monthly medical billing claims and adjustments in the accounting system

Reconcile transactions between the third-party medical billing provider and the accounting system

Act as the liaison between CWS and the Health-Related Social Needs (HRSN) claims and payment system

Review expenses, record revenue by expense/claim in the accounting system, and report claims to the HRSN system

Record revenue for services in the accounting system and reconcile to provider time spent monthly

Reconcile payments from the HRSN system to claims in the accounting system

Reconcile accounts for the monthly close process, including revenue, accounts receivable, deferred revenue, pass-through and subrecipient expenses, and other grant-related accounts

Work closely with the Finance Director and Finance Team to resolve other items required to complete the monthly close process

Prepare monthly budget to actual reporting by grant and provide analysis for unexpected variances

Represent the mission, value, and philosophy of CWS to program participants, employees, Community partners, and the public

Represent and reflect the values of the agency through direct communication and collaboration with co-workers, partners, and participants

Model values of equity and inclusion in decision-making and daily work

Work in conjunction with other staff to provide consistent services to participants

Attend CWS all staff meetings and regular team meetings

Meet regularly with the Finance Director to plan and prioritize projects

Submit necessary monthly timesheets and mileage reimbursement forms

Manage daily schedule appropriately

Cross-training for other finance duties as needed

Other duties and special projects as assigned

Qualification

Grant accountingERP accounting softwareFinancial reportingExcel proficiencyCompliance knowledgeCulturally competent serviceCommunication skillsOrganization skillsTeam collaboration

Required

Bachelor's degree in accounting, finance, or business OR relevant work experience

Three years of experience with grant accounting, including preparing monthly invoices, reviewing expenses for grant eligibility, and providing support for grant compliance requests

Experience and proficiency in the following software (specific CWS software):

Proficient in ERP accounting software (QuickBooks), including hands-on experience recording transactions daily or weekly in at least three of the last five years

Advanced proficiency in Excel and intermediate proficiency in Microsoft software (Word, Outlook, and Teams)

Proven ability to work in a team and build working partnerships

Good oral and written communication skills

Great organization skills and attention to detail

Demonstrated understanding of anti-oppression issues, ability to work effectively with individuals from diverse backgrounds, and understanding of culturally competent service delivery methods

Enthusiasm for working collaboratively with a wide range of public and private systems intersecting with the DVSA field (law enforcement, DHS, courts, education, etc.)

Valid driver's license and reliable transportation required; position includes use of personal vehicle to complete some tasks

Must be able to travel throughout Clackamas County and the Greater Portland Area