Brown University Health · 1 week ago
Executive Assistant
East Providence, RI
Full-time
Onsite
Mid, Senior Level
$28.12/hr - $46.39/hr
5+ years expBrown University Health is seeking an Executive Assistant to provide administrative and managerial support to the VP Chief Nursing Officer and VP Chief Medical Officer. The role involves organizing meetings, maintaining calendars, preparing reports, and ensuring efficient office operations while embodying the organization's values of Compassion, Accountability, Respect, and Excellence.
EducationHealth CareMedicalUniversities
Responsibilities
Assist the Brown University Health Executive at internal and external meetings as designated; provide them with such materials and oral briefings as needed for internal and external meetings
Administrative support to the Medical Staff Office to include, but not limited to maintenance of OPPE/FPPE files and components, medical staff meeting agenda/minutes/preparation, etc
Maintain Outlook calendars in systematic, timely, and efficient manner
Schedule meeting as requested in timely manner, prepare agendas and supporting documents for distribution, arrange rooms/refreshments as needed
Type and distribute minutes and maintain copies as required for each meeting and/or committee
Assist in preparing complex administrative reports, statements, or rosters, perform difficult information/data gathering, complex calculations, and draft related materials; prepare special reports/analyses for review by Brown University Health Executive
Interview/welcome visitors to the office of the Brown University Health Executive; handle specific problems or requests within scope of authority
Open, sort, and distribute all mail addressed to the Brown University Health Executive
Maintain accurate and orderly files of all office correspondence, maintain confidential and personal files
Perform a wide variety of typing duties and/or transcription including, but not limited to correspondence, reports, memoranda, and prepares forms, tables, charts, presentations, and schedules
Research, fact-find, and assemble initial materials and data for various projects as requested
Prepare payroll for approval
May perform specialized functions pertaining to division or department operations including bulk purchasing of supplies and materials and requisitions for regular office supplies
May have authority to sign for purchases within specified limits
Maintain Administrative Manuals (i.e., typing, revision, assembly, maintenance, and distribution of new policies, procedures, manuals, and/or files) for the executive
Support accurate and timely posting of hospital policies
Review correspondence, memoranda, and routine reports prepared by others for executive's signature; check format, typographical accuracy, compliance with procedural instructions, and ensure that necessary background material is attached
Perform duties with particular emphasis on discretion, friendliness, and attention to detail
Observe and enforce all hospital policies, rules and regulations
Support the Executives with regulatory, quality, risk, and safety initiatives for the Hospital as requested
Perform other duties as required
Qualification
Required
Equivalent to completion of an Associate Degree in Secretarial Science or a Bachelor's degree
Comprehensive knowledge of Microsoft Office Suite programs with skillfulness with Microsoft Office, Outlook, PowerPoint, and Excel
A thorough knowledge of hospital clinical and administrative functions
A thorough understanding of the scope and content of the duties of the Clinical Director
Preferred
Accredited secretarial/business school certification with advanced courses in liberal arts or some college background with advanced business courses
Five years' experience of secretarial experience
Company
Brown University Health
Brown University Health provides an integrated academic health system offering hospital services, outpatient care and clinical education.
10001+ employees
Funding
Current Stage
Late StageRecent News
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