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The Center for the Arts · 20 hours ago

Director of Finance & Administration

Grass Valley, CA

Full-time

Hybrid

Director/Executive

$75K/yr - $85K/yr

7+ years exp

The Center for the Arts is a nonprofit arts organization that has been a cultural cornerstone of Nevada County since 2000. They are seeking a Director of Finance & Administration who will be responsible for the financial health, administrative infrastructure, and human resources compliance of the organization, ensuring strong financial stewardship and effective organizational leadership.

EducationMusicNon ProfitPerforming Arts

Responsibilities

Serve as a senior organizational leader, partnering closely with the Executive Director and department heads to support a healthy, well-managed organization

Provide clear financial, administrative, and policy guidance to support informed decision-making across departments

Collaborate with senior leadership on long-range financial planning, capital forecasting, HR structures, and organizational improvements, ensuring alignment across administrative, operational, and programmatic priorities

Supervise and mentor the Finance & Administration Associate; promote clear expectations, accountability, and professional development

Support organizational change initiatives, including HR audit implementation and leadership transitions, with transparency and care

Ensure organizational policies, handbooks, and administrative procedures are current, compliant, and consistently implemented

Partner with department leaders to align budgeting, staffing, and operational plans with organizational priorities

Maintain strong vendor and contractor relationships across finance, HR, IT, insurance, and administration

Promote cross-departmental communication, documentation standards, and a healthy organizational culture grounded in transparency and accountability

Lead all financial operations, including budgeting, forecasting, cash flow management, and financial analysis

Develop and manage the annual budget in collaboration with department heads, the Executive Director, and the Board Finance Committee

Produce timely and accurate monthly financial statements, cash flow projections, and event/program P&Ls

Oversee month-end close procedures: reconciliations, journal entries, accruals, deferred revenue, and cost allocations

Manage accounts payable, accounts receivable, payroll, sales tax filings, and royalty/license payments (ASCAP, BMI, SESAC)

Track and report restricted funds, grant revenue, donor-designated funds, and capital project funds

Serve as staff liaison to the Board Finance Committee; prepare materials and present at board and committee meetings

Maintain compliance with GAAP and nonprofit accounting standards

Manage the annual audit process and coordinate preparation of the Form 990 with external CPAs, ensuring timely submission and accurate supporting documentation

Analyze financial trends and provide recommendations to support sustainability, cost efficiency, and earned revenue optimization

Ensure HR compliance with federal and California labor laws and nonprofit best practices

Implement recommendations from the independent HR audit, including updates to policies, compliance procedures, and documentation

Maintain the Employee Handbook and ensure policies are updated in alignment with current laws, best practices, and recommendations from the HR audit

Serve as a point of contact for employee workplace concerns. Oversee timely, thorough, and impartial investigations in compliance with California law; maintain documentation, protect against retaliation, and provide appropriate follow-up

When appropriate, coordinate with external HR consultants or, for issues involving the Executive Director, the Board Executive Committee

Oversee recruitment, hiring, onboarding, offboarding, and performance evaluation systems

Maintain accurate and secure employee records, job descriptions, compensation documentation, and pay equity practices

Oversee or coordinate payroll processing and ensure accuracy of timekeeping and benefits-related documentation

Partner with HR consultants as needed to maintain compliant and equitable employment practices

Lead evaluation and implementation of future employee benefit structures, as informed by HR audit recommendations and financial capacity

Oversee organizational IT administration, including Google Workspace, user access controls, security settings, and data governance

Ensure consistent onboarding and offboarding protocols for systems access, devices, and shared Drives

Maintain oversight of organizational hardware, software, and authentication tools; ensure appropriate documentation and security practices

Manage relationships with IT vendors and contractors; oversee contracts, renewals, and escalation processes

Oversee administrative systems related to communications, facilities access, and security, including phone systems, internet services, keys, and alarm codes

Ensure consistent documentation, issuance, tracking, and recovery of access credentials during onboarding and offboarding

Qualification

AccountingFinanceGAAPQuickBooks OnlineHR complianceGoogle WorkspaceAnalytical skillsEquityInclusionSupervisory experienceIT administrationPayroll systemsCRM/ERP systemsCommunication skillsOrganizational skillsLeadership