University of Michigan · 1 day ago
Administrative Assistant Intermediate
Ann Arbor, MI
Full-time
Hybrid
Senior Level
$43K/yr - $46K/yr
5+ years expThe University of Michigan, School of Nursing (UMSN) is seeking an Administrative Assistant Intermediate who will provide high-level administrative support to the Assistant Dean for Strategic Education and Assistant Dean for Community Culture. This role involves a variety of administrative activities, requiring discretion, independent judgment, and the ability to manage multiple tasks effectively in a complex environment.
E-LearningEducationHigher EducationUniversities
Responsibilities
Provide a full range of administrative and secretarial support for Assistant Dean for Strategic Education and Assistant Dean for Community Culture. Perform general reception duties that include creating a welcoming, organized, efficient and professional office environment, and serving as the front-line resource of information to faculty, students, staff, and campus and community collaborators whether in person, virtually, on the phone or email
Provide administrative/secretarial support for overall general office tasks, to include: composing correspondence, preparing documents, reports, and presentations, taking and disseminating meeting minutes, registering travel, coordinating communications, answering questions and email inquiries, providing telephone support, creating brochures and fliers (print and electronic versions), copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems including creation, and collecting/reporting data/information as needed to support the productivity of the office
Monitor and update the website, Canvas, social media, and other web-based resources. Utilize tools such as Zoom, Canvas, Qualtrics, Dropbox, IRB applications and other web-based platforms to support meetings, survey development, data collection, file management, and collaboration across offices and initiatives
Duties will also include providing staff support for hosting committees and working groups, student organizations, trainings, meetings, special events, completing travel arrangements for Assistant Dean for Strategic Education and Assistant Dean for Community Culture, providing travel support including air (domestic and international) (e.g., arrange air transportation, lodging, assemble necessary trip folders, materials and supplies as well as prepare detailed itineraries for each trip, brief the Assistant Dean for Strategic Education and Assistant Dean for Community Culture on all details prior to the trip, complete written and online meeting registrations, arranging for transportation from airport, etc.), and support for initiatives and programs in partnership with other School of Nursing, University and community offices and entities
Act as the single point-of-contact, proactively managing the Assistant Dean for Strategic Education and Assistant Dean for Community Culture's calendars and calendaring for Strategic Education and Community Culture activities; schedule highly complex meetings and conference calls exercising discretion and judgement to balance competing priorities and demands; anticipate needs in regard to all upcoming meetings and activities and exercise initiative, discretion and judgment as to priorities; organize, obtain, and prepare all relevant materials, agendas and minutes to ensure the Assistant Dean for Strategic Education and Assistant Dean for Community Culture are properly informed and prepared, generate various reports and documents
Complete and monitor purchasing needs, and monitor budget for the Assistant Dean for Strategic Education and Assistant Dean for Community Culture
Assist with travel and business expense reporting, as requested for travel and business associated with the functions of the Assistant Dean for Strategic Education and Assistant Dean for Community Culture
The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities
Qualification
Required
A minimum of five (5) or more years of progressively responsible relevant work experience providing high-level administrative support to a busy senior executive (preferably in higher education)
Strong knowledge of issues related to financial management
Proven ability or experience in coordinating complex calendars, schedules, meetings, and travel itineraries is required
Candidate must have excellent teamwork and superior oral and written communication skills, with the ability to receive and convey information clearly and concisely for various mediums. Must have very strong interpersonal and organizational skills, and the ability to work effectively with diverse groups
Demonstrated ability to set priorities and balance multiple projects with high-level accuracy in a deadline driven, fast-pace environment while providing high quality customer service
Experience with Zoom or other virtual meeting platforms
High level of proficiency with information technology applications including spreadsheets, website software, presentation software, and word processing
Expertise in all Microsoft Suite software, Adobe Acrobat, Google applications, and demonstrated motivation to find and use new software to enhance our projects
Must be reliable, committed to high quality service, and able to meet deadlines in a fast-pace environment
Must have excellent judgment with a professional demeanor
Ability to make independent decisions free from immediate direction and within the scope of the positions responsibilities
A high degree of initiative, resourcefulness, and the ability to anticipate needs
Comfortable and familiar using various forms of technology - multi-line phone system, photocopier, wireless, conference phones, laptops, projectors, etc
Professionalism; outstanding attendance record and excellent work ethic
Experience creating and maintaining functional personal and office filing systems (both electronic and hard copy systems)
Excellent analytical and independent problem-solving skills required
Ability and willingness to serve diverse populations
Proven ability to maintain the strictest level of confidentiality and use excellent judgment on a variety of sensitive subjects
Ability to promote the School of Nursing's Declaration of Values to Empower each other to interrupt or disrupt disrespect; Practice communication that is beneficial, kind and true; Inspire and be inspired by our members' worth, significance and integrity; Cultivate respect for ourselves and others routinely, publicly and privately
Preferred
Bachelor's degree is preferred; or equivalent combination of education and experience is necessary
Experience reconciling PCards on M-Pathways (Concur) preferred and/or the ability to learn
Working knowledge of applicable University policies and procedures is preferred
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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