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College of Southern Nevada · 21 hours ago

Coordinator, Executive Legal Assistant/Paralegal

CSN - Charleston Campus

Full-time

Onsite

Mid, Senior Level

$68K/yr - $68K/yr

4+ years exp

The College of Southern Nevada is a diverse institution located in the greater Las Vegas area, committed to providing a collaborative and welcoming environment for students. The Coordinator, Executive Legal Assistant/Paralegal will provide a range of paraprofessional, technical, and administrative support to the Office of General Counsel, including managing the budget, legal document preparation, and conducting legal research.

EducationHigher EducationTraining

No H1B

Responsibilities

Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel

Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices

Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses for NSHE and/or the Nevada Attorney General

Under supervision of attorneys, provide legal support to the OGC to include but not limited to, the drafting, preparation, proofreading, processing and filing of legal documents, correspondence, discovery responses and requests, motions, early case conference, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operates personal computer to compose, edit, revise, tabulate, and print a variety of documents including but not limited to letters, legal documents, and reports

Calendars and monitors time sensitive deadlines for claims, litigation, other legal proceedings and OGC meetings

Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations

Compiles, reviews, and organizes evidence and other information for administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission

Conduct the bates-stamping, redaction, duplication and indexing of documents

Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter

Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts

Preparation, calendaring, and filing of pleadings and other court documents

Coordinating the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas

Serve as liaison between OGC and the client representative and attorneys, as well as between various internal departments, external agencies, law offices, and the courts

Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving and making phone calls for the OGC

Must be/become knowledgeable in all applicable Court Rules (including Eighth Judicial District Court Rules, the Nevada Rules of Civil Procedure, Nevada Appellate Court Rules and Ninth Circuit Rules of Civil Procedure), about the Board of Regents Handbook and Procedures and Guidelines Manual as well as CSN policy and procedure

Proficiency and efficiency in Wiznet/Odyssey and Pacer. Applicant must have the ability to: (1) multi-task; (2) be highly organized; (3) successfully work under time pressure; (4) work independently; (5) be able to prioritize workload; and (6) be knowledgeable in and able to use legal research resources including, but not limited to Westlaw or Lexis Nexis, and/or other legal research tools and resources

Other paralegal and/or administrative duties as needed

Qualification

Legal researchParalegal tasksBudget managementNotary publicMicrosoft Office SuiteCommunication skillsOrganizational skillsTime managementTeam collaboration

Required

Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience in business management, paralegal studies or closely related field

Notary public or ability to become a Nevada notary within 6 months of hire

Certificate of Completion from a paralegal program OR Legal Assistant Program

Minimum of four (4) years of experience performing administrative, legal, office and/ paralegal tasks in support of multiple attorneys