Apply on Employer Site

Astrion · 18 hours ago

Executive Business Process Specialist

Bedford, MA

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Astrion has an exciting opportunity for an Executive Business Process Specialist located at Hanscom AFB in Bedford, Massachusetts supporting the USAF Aerospace Management Systems Division. This role involves providing expert-level support to Department of Defense programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.

ManufacturingSpace Travel

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage division-level taskers and suspenses, including maintaining a running list, assigning taskers to appropriate personnel, and ensuring completion

Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspenses, and responses

Gather inputs and documentation, draft responses, and facilitate reporting processes for inquiries from various sources

Track and coordinate documentation and staff packages for signature and approval

Track Officer Performance Reports (OPRs), Enlisted Performance Reports (EPRs), and civilian appraisals and feedback

Facilitate and assist with unit preparedness for inspections and Management Internal Control Toolset (MICT) evaluations

Identify, collect, synthesize, organize, and manage organizational knowledge supporting portfolios and products across the division

Accumulate, understand, and leverage knowledge of business activities on behalf of the organization and its stakeholders

Build and organize organizational and conceptual assets into knowledge bases using IT tools

Process, review, and report on acquisition documents, including Milestone Action Requests (MARs), Acquisition Program Baselines (APBs), and Acquisition Decision Memoranda (ADMs)

Provide guidance, feedback, and management support for Budget Execution Review preparations and presentations

Support management functions and processes using analytical methods to gather, analyze, and evaluate information related to organizational structures, resource requirements, manning, human resources, and DoD and Air Force program and project analysis

Assist with development and implementation of new or improved business processes using continuous process improvement

Assist with processing military and civilian awards and decorations in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805

Assist with statistical analysis and reporting related to reports, awards policies, directives, and regulations

Assist with management of organizational workflow

Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation

Assist with maintenance of unit personnel management rosters, unit manning documents, and related organizational rosters

Draft and maintain office plans and procedures, including organizational baselines, organizational charts, functional statements, mission descriptions, and telephone directories

Qualification

Defense acquisition managementDoD 5000 series instructionsBudget Execution ReviewMS Office proficiencyStatistical analysisWritten communicationVerbal communicationAttention to detailTeam collaboration

Required

Clearance: Must have and be able to maintain a Secret Clearance

Citizenship: Must be a US citizen

Education: Bachelor's Degree in a related field and 10 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD. OR, 15 years of directly related experience, 8 of which must be in the DoD

Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions

Proficiency with MS Office and related tools

Technical Skills: Division-level tasker and suspense management, DoD acquisition documentation processing (MARs, APBs, ADMs), Budget Execution Review preparation and briefing support, Knowledge management and organizational knowledge base development, Defense acquisition management in accordance with DoD 5000 series instructions, Management Internal Control Toolset (MICT) support, Personnel and manpower documentation support, Awards and decorations processing in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805, Statistical analysis and reporting, Proficiency with Microsoft Office and related tools

Interpersonal Skills: Strong written and verbal communication skills, Ability to coordinate across Integrated Product Teams and Front Office stakeholders, Attention to detail to ensure accuracy, completeness, and administrative compliance, Ability to manage multiple priorities, taskers, and suspenses simultaneously, Professional judgment when interacting with senior leadership and Government personnel, Collaborative team player supporting organizational workflow and mission execution