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Barnes & Thornburg LLP · 23 hours ago

Litigation Legal Administrative Assistant

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

Barnes & Thornburg LLP is a law firm seeking a Litigation Legal Administrative Assistant to perform a variety of secretarial duties for assigned attorneys. The role involves maintaining client contact, managing legal documents, assisting with trial preparations, and ensuring timely handling of administrative tasks.

Legal

H1B Sponsor Likely

Responsibilities

Handles filing: Federal, State, Appeals and E-Filings

Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents

Prepares discovery and pleading shells and assists with document productions

Assists with trial preparation, including trial and exhibit binders

Finalizing letters, motions, pleadings and discovery forms

Opens new matters, requests conflicts of interest checks updates and maintain legal files

Ensures that calendar deadlines items get to docketing clerk in timely manner

Process expense reports, check requests, enter partner billable time and review client prebills

Arranges travel, coordinates meetings and conference calls across various offices and time zones

Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator

Receives clients and visitors, observes confidentiality of attorney-client relationship

Other duties as assigned

Qualification

Federal E-Filing rulesLegal document preparationFile & Serve familiarityLabor & Employment knowledgeTranscription skillsMulti-tasking abilityProofreading skillsInterpersonal skills

Required

Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters

Perform non-complex arithmetic calculations when verifying calculations on forms and documents

Maintain records and filing systems at a level normally acquired through completion of high school or equivalent

Must be familiar with Federal, local and E-Filing rules

Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm

Must be proactive with the ability to multi-task and organize a busy desk

Ability to proofread typed material for grammatical, typographical or spelling errors

Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact

Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact

Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties

Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours

Preferred

Familiarity with File & Serve and CCC Macros a plus

Familiarity working in Labor & Employment a plus

Company

Barnes & Thornburg LLP

In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.

Founded in 1982

Indianapolis, Indiana, USA

1001-5000 employees

http://www.btlaw.com/

H1B Sponsorship

Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)

2021 (3)