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Foundation for California Community Colleges · 21 hours ago

Coordinator, Administrative Support

United States

Full-time

Remote

New Grad, Entry Level

$25/hr - $26/hr

Foundation for California Community Colleges is dedicated to enhancing the California Community Colleges system. They are seeking a Coordinator, Administrative Support to provide administrative support to the Office of the President and CEO, facilitating meetings, managing documentation, and ensuring organizational efficiency.

Higher EducationNon Profit

Responsibilities

Provide direct, day-to-day, administrative support to the Office of the President and CEO, primarily in support of the Executive Chief of Staff and Director of Strategic Initiatives

Facilitate, plan, organize, and schedule meetings, coordinating calendars and schedules for the President/CEO, Executive Chief of Staff, Executive Team, Office of the President and CEO, and FoundationCCC staff as needed. This includes preparing meeting materials, taking accurate minutes aligned with governance standards and organizational protocols, and coordinating with relevant staff to facilitate a timely document review and approval process

Implement and maintain organized systems for managing and categorizing documentation to ensure systematic organization and accessibility

Track and manage action items from meetings, and expenses for reporting, ensuring timely completion and communication with necessary stakeholders

Qualification

Organizational skillsAttention to detailMeeting coordinationDocumentation managementAccountabilityTime managementGrowth mindset

Required

Must reside in California

Exceptional organization, professionalism, and attention to detail

Ability to manage multiple priorities in a dynamic, fast-paced environment

Ability to balance the administrative needs of the organization, the needs of employees, and legal considerations

Provide direct, day-to-day, administrative support to the Office of the President and CEO

Facilitate, plan, organize, and schedule meetings, coordinating calendars and schedules

Prepare meeting materials, take accurate minutes aligned with governance standards and organizational protocols

Implement and maintain organized systems for managing and categorizing documentation

Track and manage action items from meetings, and expenses for reporting

Relevant AA/AS, equivalent work experience, or a combination of both

Relevant AA/AS, equivalent work experience, or a combination of both as a part of an executive office

Demonstrate a growth mindset, quickly learning new systems, processes, and organizational priorities

Practices ownership, takes accountability, and able to manage own work, prioritize tasks, and deliver quality products on time with limited supervision

Benefits

Competitive compensation, generous PTO, and paid holidays

Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings

CalPERS retirement program and optional 403(b) and 457 Retirement plans

Carrot reproductive health and fertility support

Tuition reimbursement

Public Service Loan Forgiveness certified employer