Cote Hospitality ยท 20 hours ago
Camp Administrative Assistant
Lake Hubert, MN, US
Full-time
Onsite
Mid Level
3+ years expTanque Verde Ranch is part of Cote Hospitality, a family-owned organization with over 115 years of experience creating exceptional experiences. The Camp Administrative Assistant plays a vital role in supporting both Camp Lincoln and Camp Lake Hubert through exceptional organization, communication, and operational excellence.
Hospitality
Responsibilities
Split office time evenly each day between Camp Lincoln and Camp Lake Hubert
Create and manage daily schedules for seasonal office staff
Maintain organized, professional office environments at both camps
Cleanse and maintain databases, camper folders, and records
Maintain office systems, templates, and operational tools
Serve as the primary administrative contact for both camps
Manage camp inboxes and mass email communications
Oversee camper enrollment processing and weekly enrollment reporting
Follow up with families on required camper forms and documentation
Maintain alumni and camper records
Manage payment cycles, including invoicing, reminders, and follow-ups
Verify daily petty cash accuracy for both camps
Support system accuracy and data integrity
Train and supervise seasonal office staff during summer operations
Work extended hours on camper arrival and departure days
Assist Camp Directors with written and mailed communications
Handle incoming calls, voicemails, and message routing
Perform other camp or administrative duties as assigned
Qualification
Required
Exceptional discretion and ability to maintain confidentiality
Strong organizational skills with outstanding attention to detail
Calm, confident problem-solver who performs well under pressure
Excellent written and verbal communication skills
Self-motivated, proactive, and results-driven
Strong time management and ability to meet deadlines
Adaptable and comfortable in a fast-paced, seasonal environment
Minimum 3 years of administrative experience
Ability to stand, walk, bend, reach, and climb stairs as needed
Ability to lift up to 25 pounds occasionally
Preferred
Experience in recreation, summer camps, or executive administrative support strongly preferred
Bachelor's degree in Administration or a related field preferred
Proficiency with CampMinder 2.0
Proficiency with HRIS systems (e.g., ADP)
Proficiency with Microsoft Office Suite
Project management and presentation skills a plus
Benefits
Purpose-driven work with meaningful impact
Supportive, people-first culture
Exposure to diverse operations and leadership
Opportunity to grow with a respected, long-standing organization
Be part of something truly special
Company
Cote Hospitality
For over 100 years, Cote Hospitality has built a legacy by offering guests an intimate collection of resort and camps experiences located in Nisswa, Minnesota, featuring the historic and award-winning Grand View Lodge Spa & Golf Resort, Camp Lincoln for Boys and Camp Lake Hubert for Girls, and Tanque Verde Ranch, located in Tucson, Arizona.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Merrick P. Dresnin, JD, SHRM-SCP, SPHR
Chief People Services Officer
Company data provided by crunchbase