Microsoft · 2 weeks ago
Executive Business Administrator
Reno, NV
Full-time
Onsite
Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft is a leading technology company, and they are seeking an Executive Business Administrator in their Business Operations department. The role involves providing strategic calendar management, coordinating travel arrangements, and leading various organizational initiatives to support the General Manager and enhance team efficiency.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
You will provide strategic calendar and time planning support for managers, and will align calendar based on manager’s preferences and style. You’ll also build and leverage a cross-organizational network to enable team work
You will participate in the Business Support community and begin to provide leadership, such as by seeking mentors. You’ll also facilitate team experience and onboarding activities
You will own the coordination, logistics, and direction of events, delegating as necessary. You’ll also be able to balance multiple projects end to end with varying deadlines
You will oversee inventory management, participate in discretionary budget tracking and reporting, and own expense management. You’ll also understand and help implement rhythm of business (ROB)
You will manage up-to-date space-management processes and team spaces, maintaining detailed data to recommend changes and identify future requirements. You’ll also manage travel arrangements and create detailed itineraries for daily activities
Provides calendar management and time planning support to the General Manager, Business Operations. Manages and owns calendar and associated logistics based on knowledge of manager and business needs
Exercises prioritization and a sense of awareness for high impact meetings and urgent business needs, following up as appropriate. appropriate. Manages through ambiguity and maintains
Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization, and maintain constant communication with manager and central staff
Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed
Works with Executive Travel to coordinate travel arrangements (e.g., accommodation, transportation, security, visa) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity
Manages all aspects of travel logistics to maximize trip itineraries
Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise
Ensure required documents (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. Manages and ensures compliance with US Travel Tax Tool
Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations
Navigates with executive maturity and calmness in challenging situations. Uses executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency
Engage with the Business Support community, keeping a pulse to enable growth across the discipline
Strengthens their network (internally and externally) across organizations to enable their team and leader's work
Proactively drives communication and liaise between executives, central teams, and other business partners to share information and best practices that drive efficiency
Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader
Communicates with executive maturity to external partners/audiences and third parties. Represents and acts as an extension of manager's/team's brand and Microsoft's core values
Contribute to the community relations and communications strategy, internally and externally, for the Microsoft Reno site
Coordinate and support site committees and events ensuring successful execution and engagement
Member of the Business Continuity Management (BCM) team, ensuring effective communication and site support during emergencies and preparedness activities
Act as the primary liaison with Real Estate & Facilities (RE&F) and onsite vendor, overseeing all aspects of facilities management, reception services, IT support, security measures, and catering arrangements
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) + OR equivalent experience
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Benefits
Certain roles may be eligible for benefits and other compensation.
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-16
Morningstar.com
2026-01-16
Company data provided by crunchbase