Hoplite Group · 1 day ago
Administrative Assistant (CENTCOM Public Affairs Directorate)
Tampa, FL
Full-time
Onsite
Entry, Mid Level
2+ years expHoplite Group is seeking Administrative Assistants to support contracted services for the U.S. Central Command (CENTCOM) Public Affairs Directorate. The role involves providing essential administrative support to ensure seamless day-to-day operations and facilitate organizational efficiency.
AdviceAnalyticsManagement ConsultingRisk ManagementTraining
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide direct administrative support to CCPA Leadership, including scheduling, meeting coordination, and task management
Organize and maintain leadership calendars, ensuring strategic alignment of appointments and engagements
Prepare briefing materials, read-ahead packages, and reports for leadership meetings and events
Scheduling & Travel Coordination
Coordinate and schedule meetings, secure venues, and manage logistics for tele/videoconferences and in-person engagements
Facilitate travel arrangements for CCPA personnel, including processing travel authorizations and vouchers in the Defense Travel System (DTS)
Ensure compliance with government travel policies and budgetary guidelines
Correspondence & Records Management
Serve as the first point of contact for inquiries, directing communications appropriately via phone, email, or official correspondence
Draft, edit, and proofread internal and external documents to ensure compliance with CENTCOM and Department of the Air Force standards
Maintain and oversee the CCPA records management system, ensuring accuracy, compliance, and accessibility of administrative files
Maintain and update key distribution lists, personnel rosters, and contact databases
Track and manage personnel-related administrative records, ensuring up-to-date documentation
Assist in planning and executing CCPA-sponsored events, meetings, and engagements, ensuring all logistical and administrative needs are met
Coordinate resource allocation, prepare event materials, and provide on-site administrative support as needed
Efficiently manage leadership calendars, ensuring strategic alignment of appointments and engagements
Coordinate and organize meetings, teleconferences, and in-person engagements for CCPA leadership
Prepare and distribute briefing materials, read-ahead packages, and reports for leadership meetings and events
Facilitate and coordinate travel arrangements for CCPA personnel, ensuring timely processing of travel authorizations and vouchers through DTS
Ensure compliance with government travel policies and budgetary guidelines
Draft, edit, and proofread internal and external communications, ensuring adherence to CENTCOM and Department of the Air Force standards
Manage and respond to inquiries, ensuring they are directed to appropriate sections and addressed in a timely manner
Maintain an organized and accessible records management system, ensuring compliance with CENTCOM policies and regulations
Update and manage personnel-related administrative records, ensuring accuracy and up-to-date documentation
Plan and coordinate CCPA-sponsored events, meetings, and engagements, ensuring all logistical and administrative needs are met
Prepare event materials, allocate resources, and provide on-site administrative support for events
Administer and process staff procedures, personnel actions, and documentation efficiently and accurately
Ensure timely completion of personnel-related administrative actions and accurate record-keeping
Act as the primary point of contact for internal and external inquiries, ensuring they are directed appropriately
Ensure 95% of inquiries are addressed within 24 hours, with feedback indicating satisfaction with the service
Qualification
Required
Must have a minimum TS/SCI clearance prior to Contract award. Interim clearances will not be considered acceptable
Minimum 2–3 years of experience in administrative support, preferably within a DoD or military environment
Demonstrated ability to manage communications and coordinate across diverse teams, including senior leadership
Exceptional communication and interpersonal skills, with the ability to operate effectively in a fast-paced, high-pressure setting
Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Defense Travel System (DTS)
High attention to detail in document preparation, records management, and correspondence handling
Ability to maintain confidentiality and handle sensitive information in accordance with security protocols
Flexibility to work outside of regular hours as needed for emergencies or unforeseen events
Preferred
Experience in public affairs or community relations is a plus
Knowledge of DoD administrative regulations, including FOIA, DOPSR, and TMT processes, is advantageous
Company
Hoplite Group
Hoplite Group is a management consulting agency that provides analytical products and services to government organizations.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ioannis Koskinas
CEO
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