Prolaio · 23 hours ago
Executive Assistant & Office Manager
Chicago, IL
Full-time
Onsite
Senior Level, Lead/Staff
$100K/yr - $100K/yr
10+ years expProlaio is a company focused on improving heart care through precision cardiology, integrating smart data science to enhance patient access to care. They are seeking an Executive Assistant and Office Manager to provide high-level administrative support to the General Manager and Executive Leadership Team, ensuring efficient coordination of schedules, communication, and office operations.
AnalyticsHealth CareMedical
Responsibilities
Provide comprehensive administrative support to the General Manager and Prolaio’s Executive Team, including proactive calendar management, travel coordination, meeting preparation, and correspondence
Act as the primary contact for internal and external communications for the General Manager & Executive Leaders, ensuring efficiency and discretion
Schedule and organize meetings, presentations, and events, ensuring smooth execution
Track and support key projects, ensuring deadlines are met and deliverables are completed
Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy
Build positive relationships with stakeholders, acting as a liaison between the General Manager & ELT, and other departments
Assist with board meetings, financial updates, and other executive functions
Assist with the submission, tracking, and reconciliation of executive reimbursements, invoices, and other expense-related matters, ensuring timely and accurate processing in line with company policies
Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues
Contribute to a positive, collaborative office environment and support cultural initiatives
Jump in to assist with tasks beyond EA responsibilities, contributing as needed
Qualification
Required
10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred)
Strong proficiency in Google Suite and Microsoft Office and other relevant software tools
Excellent written and verbal communication skills
Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment
A proven track record of taking initiative and delivering results with minimal supervision
Preferred
Experience in supporting executives in finance, technology, or similar industries is a plus
Benefits
Competitive salary, performance bonus, and equity so you can share in what we build.
Medical, dental, and vision plans with multiple options and strong company contributions.
HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more.
Generous paid time off, sick leave, and company holidays.
Paid parental leave, caregiver leave, and support for growing families.
Company-paid life insurance and short- and long-term disability coverage.
401(k) plan to help you build long-term financial security.
Easy access to telehealth and optional supplemental coverage for life’s unexpected moments.
Company
Prolaio
Prolaio is a HealthTech company that focuses on prescriptive analytics.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$25.5M2025-03-27Acquired
2023-07-26Series Unknown· $25.5M
Recent News
2025-10-03
Company data provided by crunchbase