YMCA of the Rockies ยท 1 day ago
Wedding and Special Event Assistant
Estes Park, CO
Contract
Onsite
Entry Level
$16/hr - $16/hr
1+ years expYMCA of the Rockies is a family and group conference and retreat center serving over 150,000 guests annually. The Wedding & Special Event Assistant is responsible for assisting with the management of weddings and special events, ensuring that all services are delivered efficiently and professionally.
CommunitiesHospitalityNon Profit
Responsibilities
Accountable for the accuracy of information gathered and entered into reservation system for weddings and special events. This includes but is not limited to arrangement of site tours, ceremony & reception venues, lodging, meals and billing as defined by contract
Be the liaison between various departments needed to implement wedding and special events
Conducts site tours that are essential to this position, therefore you must be 21 years of age to transport our guests, have a valid U.S. state issued drivers license, a driving record in good standing with a minimum of 2 years driving experience
Must have highly developed interpersonal skills (spoken & written communication with ability to build strong relationships with guests and work colleagues
Works well with frequent interruptions in a busy office environment, developing an effective organizational system to pick up where you left of with tasks
Professional in appearance and presentation
Must be a self-starter with ability to be highly productive while working independently
Demonstrates impeccable guest relations abilities, identifying opportunities to provide Wow service that will exceed expectations
Must be available to work a varied schedule comprised of evenings, weekends and holidays
Has minimum of one year of banquet, catering and/or food experience OR be a student with focus in related industry
Develops proficiency with Maestro reservation system and ACT software to assist with wedding contract revisions
Must develop a comprehensive knowledge of Estes Park Center facilities and departments
Promotes cooperative collaboration with other Estes Park Center departments to meet the needs of weddings and banquets
Assists groups as necessary when their assigned coordinator is not working or available
May be asked to provide phone reception for the Conference Office and assist the Conference Coordinators with tasks during idle times
Quality checks for billing accuracy
Creates event function sheets, floor plans and banquet orders
Ensure day of event logistics are handled such as prepping event spaces &placing signage
Must have basic computer knowledge and understanding of office equipment, phones and copiers, etc
Qualification
Required
Accountable for the accuracy of information gathered and entered into reservation system for weddings and special events
Be the liaison between various departments needed to implement wedding and special events
Conducts site tours that are essential to this position, therefore you must be 21 years of age to transport our guests
Have a valid U.S. state issued drivers license
A driving record in good standing with a minimum of 2 years driving experience
Must have highly developed interpersonal skills (spoken & written communication with ability to build strong relationships with guests and work colleagues
Works well with frequent interruptions in a busy office environment, developing an effective organizational system to pick up where you left of with tasks
Professional in appearance and presentation
Must be a self-starter with ability to be highly productive while working independently
Demonstrates impeccable guest relations abilities, identifying opportunities to provide Wow service that will exceed expectations
Must be available to work a varied schedule comprised of evenings, weekends and holidays
Has minimum of one year of banquet, catering and/or food experience OR be a student with focus in related industry
Develops proficiency with Maestro reservation system and ACT software to assist with wedding contract revisions
Must develop a comprehensive knowledge of Estes Park Center facilities and departments
Promotes cooperative collaboration with other Estes Park Center departments to meet the needs of weddings and banquets
Assists groups as necessary when their assigned coordinator is not working or available
May be asked to provide phone reception for the Conference Office and assist the Conference Coordinators with tasks during idle times
Quality checks for billing accuracy
Creates event function sheets, floor plans and banquet orders
Ensure day of event logistics are handled such as prepping event spaces & placing signage
Must have basic computer knowledge and understanding of office equipment, phones and copiers, etc
Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
Uphold the YMCA of the Rockies Mission, policies, and programs
Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional
Support the Association safety program. Promote safe work practices and a safe environment for guests, members, and staff
Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse environment
Must be able to work evenings, weekends, and holidays
Must meet acceptable criminal background check standards
Company
YMCA of the Rockies
YMCA of the Rockies is a community organization that helps to changes lives through building and strengthening relationships.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Julie Watkins
President / CEO
JEFFREY ALLISON
Vice President & Chief Financial Officer
Recent News
2024-01-25
2023-06-21
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