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Thermo Fisher Scientific · 21 hours ago

Executive Assistant - Investor Relations

Waltham, MA

Full-time

Onsite

Mid Level

$44/hr - $52/hr

Thermo Fisher Scientific is a globally renowned company dedicated to making the world healthier, cleaner, and safer. The Executive Assistant will provide comprehensive administrative and operational support to the Vice President of Investor Relations, managing multiple responsibilities and interacting with senior leaders and external stakeholders.

BioinformaticsBiotechnologyCloud Data ServicesConsultingHealth CareLife ScienceManagement Information SystemsOffice SuppliesPrecision Medicine

No H1B

Responsibilities

Manage complex calendars, coordinate meetings, and track follow-up actions to support the Vice President of Investor Relations and the Senior Director of Investor Relations

Coordinate domestic and international travel arrangements and prepare expense reports to ensure efficient and seamless travel experiences

Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences

Plan and coordinate logistics for meetings, programs, events, and conferences, which may include senior leaders, shareholders, analysts, and other stakeholders

Provide general office administration and reception support as needed

Manage correspondence through the Investor Relations email inbox and telephone line, ensuring timely, accurate, and appropriate responses to investor inquiries

Maintain investor databases to track institutional ownership, engagement activity, and document interactions

Support the Investor Relations team with functional projects and the preparation of special reports and analyses

Track, organize, and archive sell-side analyst publications and related materials

Maintain and coordinate updates to the Investor Relations section of thermofisher.com, ensuring accuracy, consistency, and timely disclosure for all stakeholders

Qualification

Executive Assistant experienceInvestor Relations knowledgeMicrosoft Office proficiencyOrganizational skillsCommunication skillsDiscretionCollaboration tools familiarityProblem-solving skillsTime-management skillsIntegrityAdaptability

Required

Must be legally authorized to work in the United States without sponsorship

Must be able to pass a comprehensive background check, which includes a drug screening

HS Diploma required; Associate's Degree preferred

Demonstrated success as an executive assistant or administrator, ideally supporting senior leaders within a complex, matrixed, or multinational organization; experience in Investor Relations is preferred

High degree of integrity, professionalism, and discretion, with the ability to handle confidential and sensitive information responsibly

Proven ability to independently manage, prioritize, and execute multiple concurrent tasks and deadlines in a fast-paced environment

Strong organizational and time-management skills, including the ability to coordinate the schedules and priorities of senior executives

Excellent written, verbal, and interpersonal communication skills, with the ability to interact effectively with executive-level and external audiences

Ability to anticipate leadership needs by understanding business objectives and exercising sound judgment

Proficiency with workplace productivity tools, including Microsoft Office (PowerPoint, Excel, Word), and experience with collaboration platforms; familiarity with IR tools (e.g., Bloomberg, FactSet, or similar) is a plus

Strong problem-solving skills, resourcefulness, and adaptability, with a positive and poised approach in a dynamic, evolving environment

Willingness and ability to learn new technologies, including emerging AI-enabled tools, to enhance efficiency and effectiveness

Preferred

Associate's Degree preferred

Experience in Investor Relations is preferred

Benefits

A choice of national medical and dental plans, and a national vision plan, including health incentive programs

Employee assistance and family support programs, including commuter benefits and tuition reimbursement

At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount