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Hawaiian Host Group · 1 day ago

Office Manager

Captain Cook, HI

Full-time

Onsite

Entry, Mid Level

$55K/yr - $60K/yr

2+ years exp

Hawaiian Host Group is a leading Hawai‘i-based consumer goods company known for its quality products. They are seeking an Office Manager to oversee daily accounting, administrative, and office operations at Kapua Orchards, ensuring a smooth and efficient office environment while providing support to both field and administrative staff.

Food and BeverageFood ProcessingManufacturing

Responsibilities

Manage all day-to-day office operations at Kapua Orchards to ensure an efficient, professional and organized work environment

Develop and improve administrative procedures, documentation standards, and office workflows

Manage office vendors, service agreements, supply procurement, and budget tracking for administrative needs

Provide executive‑level administrative support to plant and agricultural leadership

Oversee administrative financial processes including AP, invoice coding, and reconciliation

Support month‑end close, budget monitoring, and financial reporting

Distribute employee paychecks and support basic HR and payroll-related administrative tasks as needed

Support onboarding and offboarding processes for employees, including paperwork distribution and orientation coordination

Track employee attendance, maintain attendance logs, and provide reports or updates to management as needed

Order, receive, and maintain inventory of office supplies and general administrative materials

Maintain office cleanliness, including organizing common areas, workspaces, and storage areas

Serve as the primary point of contact for office-related inquiries from employees, visitors, and vendors

Coordinate filing, recordkeeping, and basic documentation for agricultural operations and office activities

Assist with scheduling, calendars, meetings, and administrative support for the General Manager of Agricultural Operations

Manage multiple changing priorities and requests while maintaining accuracy and professionalism

Communicate clearly and courteously with employees across operations, field teams, and leadership

Support compliance with company policies, procedures, and workplace standards

Assist with special projects, audits, or operational initiatives as assigned

Fulfill additional duties as needed, demonstrating flexibility and a proactive, team-oriented approach with a positive, professional attitude

Maintain consistent onsite presence; regular attendance five (5) days per week is required for this position

Qualification

Office management experienceOrganizational skillsCommunication skillsMicrosoft Office proficiencyAdministrative supportService-oriented mindsetProfessionalismAttention to detailReliability

Required

No formal degree required; relevant administrative or office management experience is strongly preferred

Minimum of two (2) years of experience in an office management, administrative, or coordination role preferred; experience in agricultural, manufacturing, or operational environments is a plus

Demonstrated ability to manage multiple priorities, shifting deadlines, and diverse administrative responsibilities

Strong organizational skills and attention to detail

Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization

Proficiency in basic office software, including Microsoft Word, Excel, and email systems

Ability to work independently while maintaining a collaborative, service-oriented mindset

High level of reliability, discretion, and professionalism

Comfortable working in a hands-on, onsite operational environment

Willingness to learn and adapt to operational and administrative needs of an agricultural business

Company

Hawaiian Host Group

Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, and Kapua Orchards.

Founded in 1927

Honolulu, Hawaii, USA

501-1000 employees