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Hamilton Center, Inc. · 5 days ago

Program Assistant - FT

Sullivan, IN

Full-time

Onsite

New Grad, Entry Level

$18/hr - $18/hr

Hamilton Center, Inc. is seeking a Program Assistant to provide secretarial and clerical support to various services. The role involves maintaining records, assisting with financial reports, and performing routine office procedures while ensuring compliance with regulations and quality standards.

ConsultingHealth CareWellness

Responsibilities

Performs administrative/clerical functions; carries out routine office procedures e.g., types, scans, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments

Answers telephone taking routine messages, screens call for crisis situations, responds to routine and emergency inquiries. Interact with consumers daily

Maintain all records, client charts, and files pertinent to the program

Calls insurance company to verify benefits and eligibility, checks eligibility daily for scheduled consumers

Takes minutes of meetings as required

Gathers data and compiles financial reports, monthly and annually, as required

Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned

Uses computers in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data

Assists in maintaining inventory of supplies and materials

Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources

Assist with billing inquiries and the collection of consumer fees

Monitor enrollment procedures for outpatient consumers. Record initial contact with consumers requesting services. Screen for presenting problem and specific needs of the consumer

Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical and medical care

Represent the agency with the public, potential consumers, referral sources, active consumers in a professional, ethical manner that reflects a positive attitude and willingness to assist

Keep all requests for Release of Information current

Corrects non-clinical errors identified in reports

Participates in training, in-services and special activities as required or assigned

Performs other duties as assigned

Enter DARMHA-required information, track and monitor all assessments for DCSs on site

Take weight, height, blood pressure, pulse, and pulse-ox and enter in EMR on consumers seeing Psychiatrist/NP

Perform the above listed duties with or without reasonable accommodations

Administer oral and urine drug tests and document in EMR and vender sites

Crosstrain with other sites and WIN with the ability to fill in when needed

Qualification

Microsoft OfficeCrisis Prevention InterventionCPR/First Aid certificationData entry/retrievalRecord maintenanceTelephone skillsInterpersonal skillsTime managementFlexibility

Required

High School diploma required

Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management

Good interpersonal skills

Ability to ask sensitive questions about ethnicity and sexual orientation in a tactful and neutral manner, remaining neutral in matters of diversity and inclusion

Flexible schedule

Skills in Microsoft Office (Word, Excel, Access) data entry/retrieval

Ability to learn HCI's electrical medical record

Good telephone skills

Time management and organizational skills with flexibility to manage a wide variety of tasks

Willingness to use personal transportation in work

Valid driver's license in accordance with HCI motor vehicle Policy

Maintain current Crisis Prevention Intervention (CPI) certification

Maintain current American Red Cross / CPR/First Aid certification/AED