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Confidential Careers · 1 day ago

Part Time Bookkeeper/Office Manager

Fleetwood, PA

Full-time, Part-time

Onsite

Mid Level

$15/hr - $25/hr

Confidential is a vertically integrated real estate development firm engaged in operating, developing, building, renovating, and acquiring real estate assets in NE Pennsylvania. They are seeking a Part-Time Bookkeeper/Office Manager to organize and coordinate administration duties and office procedures, ensuring high levels of organizational effectiveness and communication.

Human ResourcesRecruiting

Responsibilities

Organize office layout and procedures

Arrange meetings and coordinate site visits

Manage office reception: answer phones, forward calls, check messages, distribute mail, and greet visitors

Handle general formatting, printing, and copying of administrative documents

Maintain and review insurance policies, service contracts, and other agreements

Create and update records ensuring accuracy and validity of information

Maintain digital and physical files

Schedule appointments and maintain contact information

Monitor supply levels for office and project sites

Resolve office-related issues and respond to requests

Coordinate with staff to ensure compliance with established policies

Maintain positive relationships with suppliers, customers, and colleagues

Client setup and account maintenance

Compile invoices using task/job costing and percentage complete practices

Assemble and input estimates using current and historical data

Process incoming payments via mail, ACH, and credit card

Ensure timely collection of accounts receivable

Vendor setup and account maintenance

Provide purchase orders to vendors and employees

Process incoming invoices and print checks

Handle vendor inquiries

Manage employee credit card accounts and vendor 1099 disbursements

Prepare monthly, quarterly, and annual financial reports

Handle tax documents (Franchise Tax calculations, Sales/Use Tax)

Maintain Fixed Asset and depreciation schedules

Perform month-end and year-end closure of accounting software

Prepare general ledger entries and maintain Chart of Accounts

Reconcile accounts and bank statements

Update trial balance and manage profit-loss statements and balance sheets

Administer payroll in partnership with payroll company

Maintain financials in accounting software (e.g., QuickBooks)

Handle resident onboarding and move-in processes

Interface via email and phone with tenants and potential tenants

Respond to resident inquiries and requests in a timely manner

Manage resident accounting, including rent collection and payment processing

Track invoices and payments

Use property management and construction management software systems

Work with third parties and banks to maintain required financial statements and records

Qualification

QuickBooksProperty management softwareFinancial managementMS OfficeOrganizational skillsRecord-keeping skillsWritten communicationVerbal communicationProblem-solving skillsTime management