Innovative Network of Knowledge · 19 hours ago
Administrative Assistant
Jasper, AL
Full-time
Onsite
Entry Level
1+ years expInnovative Network of Knowledge is committed to making a positive impact in the world. They are seeking an Administrative Assistant to provide clerical support, maintain records, and assist in the coordination of various administrative tasks to ensure compliance and efficiency within the organization.
Higher Education
No H1B
Responsibilities
Protect the physical and mental health and safety of our children and no child is left alone or unsupervised while under our care. (HSPPS 1302.90)
Follow appropriate practices to keep children safe during all activities, including reporting at a minimum suspected or known child abuse and neglect, appropriate supervision of children at all times; and all standards of conduct. (HSPPS 1302.47, 1302.90)
Support the provision of ongoing monitoring results, data on program and school readiness goals, and other information to the governing body (HSPPS 1301.2)
Support and participate in staff development, including completion of minimum training requirements as specified in state and federal standards (HSPPS 1302.91, 1302.92), continuing professional development, and staff wellness initiatives
Ensure the Head Start Directors’ calendars is accurate and current
Acknowledge inquiries to the grant area’s main office within the same business day
Review correspondence and program documentation (e.g., meeting minutes) for correct grammar and formatting using the established branding
Produce reports, as determined by ongoing oversight data, for the grant area’s delivery on a semi-annual basis and deliver to executive leadership and policy council
Requisition invoices within 24 hours of receipt
Provide word processing and administrative support for grant area leadership, policy council, center leadership, parent committees, and other agency needs
Maintain record keeping system and form compliance with federal regulations and agency policies and protocols
Collect, collate, and distribute information and maintain and organize grant area data and files in database and records management systems
Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents
Work closely with program staff to support accurate reporting and program compliance
Maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate travel and logistics, and attend and record meetings, training sessions, and other events
Route incoming and outgoing mail and interoffice mail
Maintain office equipment and supplies, including inventory and order management
Support grant area leadership coordination with executive staff to address identified needs and requests for information
Support school events, meetings, and other team activities, including annual in-service training
Maintain confidentiality in all areas of child and program operations
Process invoices as required and in a timely manner
Perform reception duties for the grant area’s office(s)
Supervise volunteers in clerical, data entry and other miscellaneous duties assigned
Support other special projects and perform other job duties as assigned
Qualification
Required
High School diploma or GED
One year of clerical support in an office environment
Strong computer literacy, specifically in Office 365 applications
Ability to maintain emotional control, and professional composure
Working knowledge of all INK policies and procedures
Ability to organize and prioritize duties and responsibilities in a fast-paced environment
Ability to interpret and apply program information in making work decisions or in providing information to others
Ability to work independently
Possess a valid driver's license
Complete and pass health examination
Confirm work eligibility status
Successfully pass driving history check
Clear criminal background check
Required to lift up to 60 pounds
Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children
Exposure to communicable diseases, and other hazards such as cigarette smoke, pets, at risk neighborhoods
Travel up to 50% by car, bus, airplane, or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required
Some evenings and weekend work may occasionally be required for events such as home visits, parent teacher conferences, Parent Committee meetings, community, and social events such as field trips
All employees must receive a COVID vaccination and an annual Influenza vaccination or obtain an approved exemption from INK, as a medical or religious accommodation
Preferred
Associate or Bachelor's degree
Bilingual (Spanish)
Experience in office management
Knowledge of Head Start administrative functions
Excellent written and verbal communication skills in English and Spanish
Benefits
COVID vaccination and an annual Influenza vaccination or obtain an approved exemption from INK, as a medical or religious accommodation.
Company
Innovative Network of Knowledge
Innovative Network of Knowledge (INK) is an educational nonprofit that specializes in finding and developing solutions to problems faced by teachers, administrators, parents and students in the educational community.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase