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Coborn's, Inc. · 2 days ago

Payroll Specialist

St Cloud, MN

Full-time

Onsite

Entry, Mid Level

$22.75/hr - $33.50/hr

1+ years exp

Coborn's, Inc. is a fast-growing, employee-owned grocery retailer serving communities across the Midwest. The Payroll Specialist will assist in the day-to-day operations of the Payroll Department, ensuring compliance with regulations and providing support to employees regarding payroll-related inquiries.

AssociationHealth CareHuman ResourcesSmall and Medium Businesses

Responsibilities

Assist with ensuring compliance with state and federal regulations is followed, entering earnings and deductions are recorded, assisting with maintenance of employee data in the payroll system, and providing remarkable support to employees

Run various weekly, monthly, and quarterly reports and audits that support payroll and accounting processes and compliance requirements

Serve as the primary point of contact for employees and company leaders for payroll-related questions and inquiries, including but is not limited to maintaining the payroll department email box and telephonic hotline

Assist in all day-to-day activities that support the payroll processes. This will include ensuring accurate time records are submitted properly and approved in a timely in the system for payroll processing and following up with company leaders as necessary for corrections

Maintain the company travel and expense processes. Responsibilities include maintaining the policy, employee communication, ensuring proper documentation is submitted, and ensuring timely reimbursement of expenses through the payroll process

Assist with additional payroll processing, which includes off-cycle check processing, bank inquiries and follow-up, garnishment processing, additional spreadsheet uploads, and timecard corrections

Assist with maintaining employee information in the system relating to payroll taxes and employee deductions. Will also partner with the HR team and assist with the maintenance of various employee pay record entries

Will serve as a backup for payroll processing in the absence of the Payroll Manager. Will also participate in special projects and assist with the creation and maintenance of all payroll process checklists and procedure documentation

Qualification

Multi-state payrollPayroll processingCompliance knowledgeAccounts payableEmployee communication

Required

Associate degree in a related field and/or equivalent experience

Minimum of 1 to 3 years of multi-state payroll experience

Experience in ensuring compliance with state and federal regulations

Ability to enter earnings and deductions accurately

Experience in maintaining employee data in the payroll system

Ability to provide support to employees regarding payroll-related questions

Experience in running various weekly, monthly, and quarterly reports and audits

Ability to assist in day-to-day payroll activities

Experience in maintaining company travel and expense processes

Ability to assist with additional payroll processing tasks

Experience in maintaining employee information related to payroll taxes and deductions

Ability to serve as a backup for payroll processing in the absence of the Payroll Manager

Experience in participating in special projects and maintaining payroll process documentation

Preferred

Accounts payable experience

Multi-state payroll experience

Benefits

10% employee discount on grocery items, with additional franchise-specific discounts available at company owned Ace Hardware, Caribou Coffee, Erbert and Gerbert’s, and Pet Supplies Plus locations.

Get Paid Daily with DailyPay - for employees who would like access to their pay before payday, we offer this great benefit!

Paid Time Off (PTO/Vacation)

Paid Floating Holidays & time and a half (1 ½) paid for hours worked on a company-recognized holiday!

Sunday Premium Pay - an extra $1 per hour for hours worked on Sundays (some exclusions apply)

Paid Military Leave

Employee recognition programs with monetary rewards including in-store vouchers, years of service, and employee of the month

Employee Health & Wellness Programs, Challenges and Resources - to assist our team members in living a life of wellbeing!

Employee Assistance Program (EAP) - unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year

Access to a national discount marketplace for travel, electronics, auto/home insurance , entertainment and more!

Tools, resources and opportunities for career growth and development

401(k) plan options - we also match up to 20% of the first 5% contributed

Participation in our Employee Stock Ownership Program (ESOP) - yes, we’re employee-owned! Our team members benefit from the success of the company through this company-sponsored benefit!

Education benefits including tuition discount and scholarship programs

Additional Voluntary Benefits - such as vision, accident and critical illness insurances

Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA), Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave, as well as company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance!