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SESI Consulting Engineers · 18 hours ago

Administrative Assistant I

Parsippany, NJ

Full-time

Onsite

Entry Level

1+ years exp

SESI Consulting Engineers is a well-established consulting engineering firm recognized for its innovative solutions. The Administrative Assistant I role involves providing administrative support to both internal and external clients, leading projects, and assisting the Director of Operations and other departments as needed.

ConsultingInformation TechnologyLegal

Growth Opportunities

Responsibilities

Responds to and follows up with communication requests

Drafts of procedures

Distributes internal and external communications including but not limited to letters, reports, emails, and announcements

Updates spreadsheets, logs, and records for tracking, reporting and analyzing data

Enters data into required systems and documents and audits for accuracy

Requests documentation, as assigned by managers

Updates electronic and physical departmental files, documents, communications, and records

Contributes to project-based initiatives

Adheres to schedules and timelines for projects

Receives and reconciles deliveries

Completes purchase orders and documentation

Coordinates internal and external meetings, events, seminars, etc

Tracks individual attendance, vendors, and supplies

Backs up other positions as requested

May assist in training newly hired administrative assistants

Qualification

Microsoft Office SuiteCommunicationData ProcessingPlanning & OrganizationCustomer ServiceDependabilityUse of Technology

Required

Bachelor's degree (B. A.) in business or a related field and a minimum of one year of experience. Or an equivalent combination of education and experience

Ability to read and comprehend simple instructions, short correspondence, and memos

Ability to write simple correspondence

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Advanced knowledge of Microsoft Office Suite, Outlook and PDF programs

Ability to learn new systems quickly