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OneWall Communities · 19 hours ago

Executive Support Assistant - Operations

Stamford, CT

Full-time

Onsite

Senior Level

5+ years exp

OneWall Communities is a vertically integrated real estate company focused on workforce housing in the Northeast U.S. The Executive Support Assistant – Operations plays a critical role in supporting the Director of Operations by driving operational consistency and ensuring smooth business workflows.

Property ManagementReal EstateReal Estate Investment

Hiring Manager

Donicia Irizarry

Responsibilities

Support executive leadership with operational tasks, project coordination, and follow-up on key action items

Maintain and update operational processes, workflows, and standard operating procedures (SOPs)

Assist with preparing reports, dashboards, and recurring business updates

Coordinate cross-departmental communication to ensure alignment and timely execution of tasks

Manage and track deadlines, ensuring accountability and visibility for executive-level initiatives

Support onboarding, compliance processes, and document management for the operations department

Organize and maintain digital files, process documentation, and internal reference materials

Assist with meeting preparation, including agendas, materials, and documentation (not calendar ownership)

Conduct research, gather data, and develop summaries or recommendations as needed

Provide general operational support to ensure the executive team remains focused on strategic priorities

Demonstrate flexibility and availability beyond a standard 9-to-5 schedule to support executive needs, urgent requests, and time-sensitive operational priorities

Qualification

Project coordinationOperational processesReal estate experienceMicrosoft OfficeGoogle WorkspaceCommunicationOrganizational skillsAttention to detailProblem-solving

Required

5 to 8 years of experience supporting senior executives in a fast-paced, high-growth environment

Strong organizational and time-management skills; able to manage multiple priorities in a fast-paced environment

Exceptional attention to detail and follow-through

Strong communication skills, both written and verbal

A high level of professionalism in both appearance and communication, with the judgment to represent the executive office reliably and with credibility

Proficiency in Microsoft Office, Google Workspace, and/or project management tools (Asana, Monday.com, etc.)

Ability to work independently, anticipate needs, and solve problems proactively