RWJBarnabas Health · 4 hours ago
Administrative Assistant
West Orange, NJ
Full-time
Onsite
Mid, Senior Level
$47K/yr - $67K/yr
5+ years expRWJBarnabas Health is seeking a highly organized and detail-oriented Administrative Assistant with demonstrated experience supporting legal professionals to join our Legal Department. The ideal candidate will provide comprehensive administrative support to the legal team, helping ensure the efficient operation of the department.
DiabetesHealth CareNeuroscienceOutpatient CareRehabilitation
Responsibilities
Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments
Draft, revise and redline a variety of contracts, agreements and legal documents
Draft, format and proofread legal correspondence, memoranda and formal reports for accuracy, clarity and compliance with department standards
Assist attorneys and legal staff with document management, including maintaining version control and archiving executed agreements
Support the execution and routing of contracts for signature, including the use of electronic signature platforms, DocuSign
Manage and maintain legal files, both physical and electronic, ensuring they are up-to- date and easily accessible
Assist in the preparation of legal presentations, reports, and memoranda
Coordinate and facilitate communication between the Legal Department and internal departments, external counsel, and third parties
Prepare agendas, take meeting minutes, and follow up on action items as needed
Handle confidential and sensitive information with the utmost discretion and professionalism
Coordinate logistics for department meetings, conferences, and events
Perform general office duties, including answering phones and ordering supplies
Qualification
Required
At least 5 to 7 years of administrative support experience, preferably in a legal or healthcare environment
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document redlining tools (Microsoft Word track changes and/or redlining software)
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage multiple tasks simultaneously under tight deadlines
Ability to work independently and collaboratively in a fast-paced environment
Strong writing, editing and proofreading skills with exceptional attention to detail and high level of accuracy
Discretion and confidentiality in handling sensitive legal matters
At least 2-3 years of experience in a law firm/legal department drafting, revising, and redlining template contracts, agreements and legal documents and drafting, proofing and revising correspondence and reports
Preferred
Bachelor s Degree Or Equivalent Experience Preferred
Familiarity with legal terminology, documentation, and processes is preferred
Knowledge of commercial real estate transactions and leasing is a plus
Knowledge of healthcare regulations and compliance is a plus
Experience with legal or contract management systems including iManage and DocuSign
Experience with AI technology is a plus
Benefits
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Company
RWJBarnabas Health
RWJBarnabas Health is New Jersey’s largest and most comprehensive academic health system, caring for more than 5 million people annually.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.23MKey Investors
New Jersey Food Security Initiative
2024-07-02Grant· $0.23M
Leadership Team
Anthony Cava
President and CEO
Jordan Ruch
Chief Technology Officer
Recent News
2025-04-29
2025-04-14
Company data provided by crunchbase