Brown University · 1 day ago
Cardiothoracic Intensive Care- Secretary
Rhode Island Hospital
Full-time
Onsite
New Grad, Entry Level
$23.60/hr - $24.17/hr
0+ years expBrown University is associated with Rhode Island Hospital, and they are seeking a Cardiothoracic Intensive Care Secretary to support clinical data management and perform secretarial duties. The role involves collecting and analyzing clinical data, scheduling appointments, and managing departmental records while embodying the organization's values of Compassion, Accountability, Respect, and Excellence.
EducationHigher EducationUniversities
Responsibilities
Types a variety of materials including correspondence, memos, forms, medical and statistical reports; may type manuscripts, grant proposals and/or abstracts. Corrects grammar and punctuation and may edit for content and/or revise wording at own discretion. May use dictation equipment, shorthand or speedwriting
Composes memos and/or routine correspondence such as requests for information, explanation of bills and confirmation of appointments. May compose rough drafts of more detailed Correspondence from supervisor’s instructions or according to own knowledge of situation
May design and prepare departmental forms, flyers and announcements
Answers telephone and receive visitors into the area. Ascertains needs and prioritizes calls for handling by others. Responds to inquiries regarding services provided by the department and departmental policies and procedures
Discusses factual information with others on the hospital staff and with persons outside the hospital, including patient information, lab results, scheduling, billing, departmental policies, etc
Maintains supervisor’s schedule of appointments and may schedule appointments without prior clearance; makes travel arrangements. May schedule patients’ visits and assemble necessary materials prior to appointment
Schedules and organizes materials for meetings and conferences. Attends certain meetings to transcribe and compose minutes; distributes minutes to appropriate persons
Maintains departmental records including such confidential information as budget, payroll, patient and personnel data. Files, updates and purges records, as necessary, including data entry, storage and retrieval via CRT
Maintains department statistics as required by the hospital and/or accrediting and government agencies. Compiles, prepares and types recurring statistical reports including tallying and summarizing data. May update departmental policy/procedures manual by incorporating revisions received
Orders office and medical supplies and processes purchase orders prepared by others within the department. May meet with vendors to review new office supplies or equipment
Obtains books, periodicals and reference materials from library as requested. May maintain departmental resource library, including cataloging and checking materials in and out
Operates office equipment such as photocopier, calculator, dictation equipment and CRT
Provides functional guidance to new employees regarding the clerical operations of the department
Depending on the organizational unit, may serve as office receptionist
Qualification
Required
Work requires the skills normally acquired through completion of High School education or GED
Up to six months of special training such as a course in correspondence typing and/or medical terminology
Proficient typing skills are required in order to prepare a variety of materials as well as the ability to operate other standard office equipment
Demonstrated knowledge and skills necessary to provide care to patients with consideration of aging processes, human development stages and cultural patterns in each step of the care process
Organizational skills to gather, assemble and maintain department statistics and records, and to arrange supervisor's calendar
Math skills necessary to prepare statistical reports involving tabulation and summarization of data
Interpersonal skills to exchange factual information with persons both within and outside the hospital
Familiarity with medical or other specialized terminology may be required
Between six and twelve months experience is required, including that period on-the-job to learn procedures specific to the department
Company
Brown University
Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.
1001-5000 employees
H1B Sponsorship
Brown University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (84)
2023 (100)
2022 (73)
2021 (56)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$860.76MKey Investors
RI Life Science HubNASADepartment of Energy & Environment
2025-07-28Debt Financing· $500M
2025-04-11Debt Financing· $300M
2024-08-08Grant· $0.01M
Leadership Team
Diane Lipscombe
Professor of Neuroscience
J
Jane Dietze
Chief Investment Officer
Recent News
2025-12-30
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