CONSOR Engineers · 1 day ago
Administrative Assistant - Project Coordinator
Draper, UT
Full-time
Hybrid
Entry, Mid LevelCONSOR Engineers is seeking a highly capable, organized, and detail-driven Administrative Assistant - Project Coordinator to support their Draper office and leadership team. This role involves providing administrative support to ensure smooth office operations and assisting with project deliverables critical to transportation and infrastructure design projects.
Civil Engineering
Responsibilities
Prepare, review, and process expense reports accurately and on time
Provide direct administrative and organizational support to office leadership, including helping prioritize tasks, correspondence, and time-sensitive items
Assist with scheduling, coordination, and general organization to keep leadership and teams operating efficiently
Assist in assembling project deliverables, proposals, and advertisement packages
Organize, combine, format, and file quality control (QC) documentation to ensure compliance with project requirements and funding obligations
Perform document quality checks to ensure accuracy, completeness, and consistency prior to submission
Maintain well-organized electronic project files in accordance with company standards
Manage office and breakroom supplies, including paper, printer toner, and kitchen items, ensuring the office is consistently stocked and functional
Coordinate routine office needs such as printer readiness and common area upkeep
Manage small office morale items such as keeping the soda machine stocked and coordinating Friday donuts or similar events
Occasionally coordinate with clients regarding advertisement packages or document submissions, under the direction of project managers
Serve as a reliable point of coordination between engineers, leadership, and administrative processes
Utilize Microsoft Word, Excel, Outlook, Bluebeam, and Adobe Acrobat to create, edit, and manage documents
Assist in preparing internal presentations for staff meetings, including updating graphs, charts, and spreadsheets related to sales and operational performance
Maintain organized digital and physical filing systems
Track fleet vehicles, equipment, and related documentation as needed
Identify opportunities to improve administrative and office processes
Adapt to changing priorities and assist with special projects as assigned
Qualification
Required
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Bluebeam, and Adobe Acrobat; ability to quickly learn new systems and workflows
Exceptional organizational skills and attention to detail
Demonstrated ability to work independently, take ownership of responsibilities, and anticipate needs
Sound judgment and discretion when handling sensitive information
Clear, professional communication and interpersonal skills
Preferred
Prior administrative experience in an engineering, consulting, or professional services environment preferred
Benefits
Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
Community – Quarterly social events, paid group volunteering events, and employee networks and groups.
Company
CONSOR Engineers
CONSOR is a mid-sized engineering firm.
Founded in 2018
1001-5000 employees
H1B Sponsorship
CONSOR Engineers has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (20)
2023 (25)
2022 (12)
2021 (14)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2024-06-03Private Equity
2016-01-01Private Equity
Leadership Team
Patrick Cassity
President & CEO
Recent News
thecanadianpressnews.ca
2025-12-11
2025-06-27
2025-06-21
Company data provided by crunchbase