EvolutionIQ · 1 week ago
Office Manager / Executive Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$100K/yr - $100K/yrEvolutionIQ is a technology company focused on improving insurance claims handling. The Office Manager / Executive Administrative Assistant will oversee day-to-day office operations and provide executive support to co-founders, ensuring a welcoming and efficient workplace for employees and visitors.
Artificial Intelligence (AI)Commercial InsuranceFraud DetectionInsuranceInsurTechRisk Management
Responsibilities
Take ownership of office operations, ensuring a welcoming, organized, and engaging experience for employees and visitors
Oversee day-to-day office activities, including maintaining office supplies, managing equipment, coordinating daily lunch deliveries, and handling facilities-related matters
Serve as a visible, approachable presence in the office, regularly checking in with employees to understand how the environment can better support them
Provide executive administrative support to C-suite leaders, including calendar management, expense management, scheduling, travel coordination, and ad hoc administrative needs
Support new hire onboarding and orientation, including greeting new employees, giving office tours, and completing I-9 verifications to create a strong first-day experience
Lead and support planning and execution of company events, including the annual company offsite, holiday parties, happy hours, and other culture-building initiatives
Work closely with People, Recruiting, and team leaders to bring ideas for office culture, events, and logistics support to life
Collaborate with the People & Recruiting teams to support interview scheduling, candidate logistics, and broader culture and team-building efforts. Support internal teams with group travel and event logistics as needed
Be present in the office five days per week to provide hands-on support and maintain an engaging in-office presence
Qualification
Required
Proven experience as an Office Manager who also provides executive administrative support, or a similar role in a fast-paced startup or high-growth environment
Highly proactive self-starter with strong time-management skills and the ability to anticipate needs and act quickly
Exceptionally detail-oriented with strong organizational and prioritization skills
Comfortable dealing with ambiguity and thinking quickly on your feet while maintaining sound judgment
Highly communicative and service-oriented, with a white-glove approach to both employee and executive support
Relationship-driven and culture-focused, with a genuine interest in connecting with people and improving the workplace experience
Skilled at asking thoughtful questions to understand each executive's preferences and pain points, enabling tailored and effective support
Collaborative team player who thrives in cross-functional environments and partners effectively with stakeholders at all levels
Demonstrates excellent written and verbal communication skills
Enjoy being around dogs and are happy to help support a dog-friendly office environment
Benefits
Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching.
Additional family, wellness, and pet benefits.
Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers).
We offer a flexible schedule for new parents returning to work.
Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend.
$1,000/year for each employee for professional development, as well opportunities for tuition reimbursement.
Company
EvolutionIQ
EvolutionIQ is an AI company that offers claims guidance solutions for insurance companies.
Founded in 2019
51-200 employees
H1B Sponsorship
EvolutionIQ has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (4)
Funding
Current Stage
Growth StageTotal Funding
$63.45MKey Investors
Brewer Lane VenturesFirst Round Capital
2024-12-20Acquired
2024-08-14Series C· $20.15M
2023-06-22Series Unknown· $10.31M
Leadership Team
Michael Saltzman
Co-Founder, Co-CEO
Recent News
MarketScreener
2025-10-31
Company data provided by crunchbase