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Boston Children's Hospital · 3 days ago

Sr. Administrative Associate

Boston, MA

Full-time

Onsite

Mid, Senior Level

$20/hr - $31/hr

2+ years exp

Boston Children's Hospital is a leading healthcare institution, and they are seeking a Sr. Administrative Associate to assist the Director and Radiologists in managing daily administrative operations. The role involves overseeing administrative functions, coordinating departmental programs, and ensuring compliance with hospital policies.

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Responsibilities

Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies

Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed

Manages daily administrative operations, including personnel records and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents

Coordinates departmental fellowship, residency, and training programs. Manages applications, schedules interviews, communicates with applicants, and oversees credentialing, licensure, and related documentation

Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking

Schedules appointments and meetings, maintains supervisor’s calendar, and coordinates travel and meeting logistics, including agendas and materials

Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments

Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications