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Orange County Public Schools · 17 hours ago

SCHOOL SECRETARY/BKPR

Winter Garden, FL

Full-time

Onsite

Entry Level

3+ years exp

Orange County Public Schools is seeking a School Secretary/BKPR to perform school-based secretarial duties and provide administrative support. The role involves maintaining the school budget, payroll, and internal accounts, as well as performing various clerical tasks and assisting with the procurement of substitute instructional personnel.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light

Performs secretarial duties including processing and creating correspondence; performs various record keeping tasks

Answers the telephone; provides information and assistance; screens calls to staff; takes/relays messages or directs calls to appropriate personnel

Assists with the preparation and planning of the annual school budget; prepares and maintains budgets by department and classroom

Opens, sorts, and distributes incoming mail; prepares outgoing mail

Composes, types, and proofreads correspondence, letters, memos, and other documents; receives and reviews rough drafts for various documents; types documents and distributes

Monitors the use of copiers; coordinates maintenance as required; monitors copier supplies and orders supplies as needed

Type requisitions for purchase orders for all purchases; checks merchandise received and arranges for payment

Issues and records petty cash purchases and requisition reimbursements

Records staff attendance on payroll worksheets, attendance record, and monthly verification time report

Types payroll exemptions on-line; edits and reconciles exemptions with certificates of absence attendance reports

Updates and issues sign-in sheets for all staff members; monitors sign-in sheets for accuracy

Types staff injury reports; reports injuries to insurance providers by telephone and fax; monitors medical status and attendance in the form of worker’s compensation absences, light duty elsewhere, and attendance reports

Records and monitors all incoming school and student monies; issues checks as needed for various accounts, field trips, and other expenses; balances and maintains records of accounts; performs bank reconciliation

Prepares principal’s monthly report for the internal auditing department; prepares and makes weekly deposits to bank

Procures substitute teachers as needed through the Substitute Employee Management System

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position

Responsible for timely and accurate information they maintain as part of their job responsibilities

Qualification

BookkeepingBudget planningPayroll processingData entryMicrosoft OfficeCustomer serviceCommunicationOrganizational skills

Required

High school diploma or GED

Minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work

Any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions

Ability to review, classify, categorize, prioritize, and/or analyze data and/or information

Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations

Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions

Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information

Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs

Ability to apply principles of rational systems

Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form

Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives

Ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria

Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)

Ability to perform tasks that may involve extended periods of time at a keyboard or work station

Some tasks require visual perception and discrimination

Some tasks require oral communications ability

Tasks are regularly performed without exposure to adverse environmental conditions