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Koch · 20 hours ago

Executive Administrative Assistant

Wichita, KS

Full-time

Onsite

Mid Level

Koch Equity Development (KED) is seeking an Executive Administrative Assistant to provide administrative support to multiple senior leaders of the organization. The role involves managing calendars, coordinating travel, organizing meetings, and acting as a liaison for senior leaders while maintaining a high level of professionalism and confidentiality.

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Responsibilities

Proactively manage senior leaders’ calendars, prioritizing time according to strategic goals and resolving scheduling conflicts

Plan and coordinate complex domestic and international travel arrangements, including flights, ground transportation, hotels, visas, and passports

Prepare and reconcile expense reports, purchase orders, and purchasing card statements in a timely manner

Organize and manage leadership meetings, large events, and all-hands sessions, including agenda preparation and follow-up on action items

Coordinate meeting logistics such as room setup, catering, and technology platforms (e.g., Teams Live Events)

Manage email correspondence and professional communications on behalf of leaders, supporting internal and external messaging

Act as a liaison and first point of contact for senior leaders, representing the executive office with professionalism and discretion

Interface with internal teams and external stakeholders to facilitate problem-solving and coordination

Maintain email distribution lists and assist in executing communication strategies across the organization

Handle general office management tasks such as visitor badges, security passes, and facility coordination for Wichita-based leaders

Continuously learn and adapt to new communication tools and platforms to enhance leadership support

Qualification

Calendar managementTravel coordinationExpense report preparationMeeting organizationTeams Live EventsProfessional communicationOffice managementAdaptability to technology