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Southern Company · 2 days ago

Administrative Assistant III

Atlanta, GA

Full-time

Hybrid

Mid Level

3+ years exp

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company, serving approximately 4.2 million natural gas utility customers. The Administrative Assistant provides advanced-level administrative support to senior management within the Safety & Resource Management department, involving planning, coordinating, and documentation to ensure efficient office operations.

EnergyNatural ResourcesNuclear

Growth Opportunities

Responsibilities

Provide administrative support to Senior Management (Directors/Vice Presidents) and direct reports; serve as administrative resource for internal employees

Schedule and maintain director/VP and department calendar, schedule meetings, and coordinate logistics (conference rooms, catering, audio-visual)

Prepare and edit correspondence including letters, memorandums, reports, and presentations

Handle travel arrangements, including booking flights, hotels, and transportation

Process invoices, expense reports, and purchasing card activities

Maintain filing systems, office supplies, and organizational charts

Answer and screen phone calls, review and screen emails, and manage timekeeping

Coordinate office administrative functions including budget tracking and variance analysis

Administer the assignment of cell and office phones (as applicable); update phone list

Coordinate special projects or assignments unique to business units

Develop standard and ad-hoc reports; analyze and summarize data for management use

Provide information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines

Processes confidential information; maintains confidentiality

Interfaces with vendors and assists with contract management

Interfaces with all levels in the organization and assists with oversight of Facilities

Maintains a professional demeanor and strong work ethic

Identify department best practices

Support the documentation of department duties and responsibilities

Support onboarding of new employees and assist with HR-related documentation

Analyze and interpret business data and information

Ensure confidentiality and discretion in handling sensitive information

Participate in activities designed to improve customer satisfaction and business performance

Participate in morale building activities

Manage peer relationships

Accountable for meeting individual performance objectives

Responsible for managing assigned workload, setting goals, prioritizing work, evaluating results and taking corrective action as needed

Must meet KPI targets on a consistent basis

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsTime management skillsOracleMaximoPeopleSoft FinancialsSharePointDetail-orientedProblem-solving skills