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San Diego County Regional Airport Authority · 23 hours ago

Administrative Assistant II

San Diego, CA

Full-time

Hybrid

Mid Level

$49K/yr - $79K/yr

4+ years exp

San Diego County Regional Airport Authority is committed to creating an exceptional experience for the community and visitors. They are seeking a detail-oriented Administrative Assistant II to support the Quieter Home Program by managing records, providing administrative support, and assisting with procurement and budget processing.

Air TransportationCustomer ServiceParkingRestaurantsShopping

Diversity & Inclusion

Responsibilities

Records Management: Prepares program-related correspondence and documents with accuracy and precision, including memorandums, reports, applications, agreements, amendments, forms, and other materials ranging from routine to complex. Serves as the program’s Records Coordinator by maintaining digital filing systems and ensuring records are accurate, accessible, and well organized. Drafts, proofreads, and formats correspondence and documentation with close attention to detail

Front Line Program Support: Receives and screens telephone calls and high-volume email communications from residents, contractors, consultants, and internal staff. Prioritizes inquiries and routes matters appropriately while handling sensitive situations with discretion, sound judgment, and professionalism. Maintains positive working relationships with internal teams and external stakeholders to support clear communication and effective program coordination

Office & Administrative Support: Provides a wide range of administrative support including managing office inventory, ordering supplies, and maintaining office equipment. Coordinates and confirms meetings for program staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Maintains calendars for program managers and assists with scheduling appointments, inspections, or meetings. Prepares travel and training requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup administrative support as needed to ensure continuity of operations

Procurement & Budget Processing: Assists with procurement activities by coordinating documentation related to RFPs and RFQs in accordance with organizational processes. Communicates with vendors, contractors, and consultants; prepares purchase requests; reviews invoices for accuracy; and assists with payment processing. Tracks program expenditures, maintains budget spreadsheets, and provides updates to management. Assists with monthly accruals and collaborates with accounting and finance teams to reconcile expenses and support budget forecasting

Project & Program Support: Provides administrative support for Quieter Home Program initiatives by coordinating logistics, tracking documentation and deliverables, and assisting with implementation of program activities. Utilizes available tools and systems to support efficient program operations and timely completion of tasks

Qualification

Records ManagementOffice AdministrationCommunicationRelationship SkillsLeveraging TechnologyIntegrity

Required

Graduation from high school or G.E.D. equivalent

Four years of increasingly responsible office administrative or secretarial experience

Equivalent combination of training and experience

Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment