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NEOGOV · 16 hours ago

Procurement Specialist, Senior-Environmental Protection-See Posting

- Various Locations, WV

Full-time

Onsite

Mid, Senior Level

$41K/yr - $72K/yr

3+ years exp

NEOGOV is seeking a Senior Procurement Specialist for the West Virginia Department of Environmental Protection. The role involves advanced level purchasing of goods and services, ensuring compliance with established rules and regulations, and coordinating procurement activities across various offices within the department.

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Responsibilities

Serves as point of contact for all DLR offices, consisting of the Office of Abandoned Mines Lands (AML), the Office of Environmental Remediation (OER), the Office of Special Reclamation (OSR) and the Landfill Closure Assistance Program (LCAP)

Employee will ensure the procurement of complex reclamation, design and construction projects and services are in accordance with established rules and laws

Employee will work with staff, as well as independently, to ensure that DLR obtains environmental design, construction and reclamation contracts, emergency contracts and change orders within appropriate time frames and in conformance to Agency and Statewide purchasing standards

Employee is responsible for coordinating, reviewing, preparing and processing addendums, bid tabulations, bid award memos and any additional forms needed for bid award

Awards purchase orders to the lowest responsible bidder

Will be required to initiate, review and process all change orders and to ensure that all paperwork is submitted in a timely manner

Employee is responsible for writing and reviewing specifications for reclamation, design and construction projects, as well as for the procurement of goods and services

Employee will ensure the completeness and accuracy of procurement documents prior to entering into the WV OASIS system for solicitation

The employee will ensure that DLR purchases that fall under the WV Purchasing Division’s purview meet all purchasing rules and regulations

Will travel throughout the state to attend pre-bid meetings for solicitations and emergencies to ensure correct information regarding procurement is relayed to the vendor community and questions are answered

Serves as the chairperson or co-chairperson for the Expressions of Interest (EOI) evaluation committee

Will be required to travel throughout the state to attend committee meetings and evaluations

Employee will be responsible for review of all documents for EOIs and projects to be put out for bid in WV OASIS

Will maintain procurement tracking system, log contract expiration dates, contract renewals, pre-bid dates, bid openings, awarded contracts, and closeouts on assigned projects

Will track expenditure on open-end contracts on a constant basis

Will inform staff when action needs taken

Employee will be responsible for entering contract information into the WV OASIS system

Will act as lead worker for office procurement staff. Reviews, approves, and rejects for errors Procurement Associates’ and Procurement Specialist’s procurement documents (ADOs, APOs, change orders, etc.)

Will serve as a PCard sub coordinator by reviewing cardholders’ transactions, rejecting errors made by PCard holders, and approving transactions for payment

Monitors invoices and purchases made against agency and/or statewide contracts by auditing purchases for correct pricing and adherence to contract specifications

Will assist in educating and training DLR staff on state code, purchasing rules, regulations, processes and procedures. Will keep DLR staff informed of any changes in policy and standard operating procedures and forms

Conducts market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in specifications, price changes and design and capabilities of commodities

Will develop standard operating procedures (SOP’s) to workflow procurement documents. Will develop and maintain checklists and job aids for DLR procurement staff to workflow procurement documents effectively and efficiently

Will work with the Office of Surface Mining and AML budget staff to ensure appropriate funds and grants are used. Will work with the Office of Surface Mining for approval of contractors

Employee will work with grant personnel to ensure appropriate grants are being utilized for all projects and payments, audit invoices for goods and services to ensure contract adherence and that all laws, guidelines, and procedures are being followed

Qualification

Purchasing experienceContract managementSpecification writingMarket researchProcurement trackingCommunication skillsTeam collaboration

Required

Bachelor's degree from a regionally accredited college or university

Three (3) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit

Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales

Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment

Preferred

Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education

A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years