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Wing Assistant · 20 hours ago

Executive Assistant (US)

United States

Full-time

Remote

Mid, Senior Level

$3,200/mo - $5,000/mo

3+ years exp

Wing Assistant is on a mission of redefining the future of work for companies worldwide. They are looking for an Executive Assistant to manage various administrative tasks, enhance operational efficiency, and support team coordination.

CRMInternetSaaSSoftwareVirtual Assistant

Responsibilities

Create and send statements or invoices, track payments, and record company expenses

Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)

Store and organize documents and files

Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes

Research products, purchase goods & secure samples

Store, update & collect information for marketing and sales campaigns through a CRM system

Monitor projects, conduct internal communication & organize company data

Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings

Prepare itineraries, book hotels, rental cars, etc

Convey information to incoming calls & make calls for appointments or conduct informational inquiries

Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails

Synthesize data & other content into cohesive reports and presentation slides

Upload videos, manage negative reviews, and keep the account profile up to date

Ad hoc tasks

Qualification

Executive Assistant experienceCommunication skillsOrganizational skillsTech savvyMS Office proficiencyProactive attitudeResearch skillsScheduling knowledgeData entryTime management