Muckleshoot Indian Tribe · 1 day ago
Administrative Specialist IV
Auburn, WA
Full-time
Onsite
Mid, Senior Level
4+ years expMuckleshoot Indian Tribe is seeking an Administrative Specialist IV to provide office management and administrative support services. The role involves supervising clerical personnel, providing specialized information to customers, and managing various administrative tasks with a focus on confidentiality and discretion.
Government Administration
Responsibilities
Plan, coordinate, assign, prioritize, provide directions and monitor the quality of work of other staff
Identify and solve workload and scheduling problems; provide assistance to staff with difficult assignments
Interview, select and train employees for positions in assigned unit; appraise employees’ performance and determine necessary action; may coordinate and implement decisions on discipline problems and approve leaves
Provide specialized and/or technical information and advice that requires interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person, often involving difficult problems in the assigned function area
Some incumbents may have to deal with confidential, sensitive and/or potentially volatile situations
Consult statutes, ordinances, contracts and other sources involving complex subjects and specialized terminology; summarize information and prepare reports based on analyses of data and other information sources, including spreadsheets and customized data applications
According to established policies and prescribed guidelines, control and/or oversee the proper maintenance, archiving, release, and destruction of vital records, exhibits and/or files that may impose severe consequences on the Tribe if mishandled
Perform moderate to complex numerical calculations involving accounts payable, accounts receivable, reconciling accounts, monitoring expenditures, preparing and monitoring budgets, payroll and/or other applications
May generate responses to internal and/or external customers addressing complaints, concerns and problems of a controversial and sensitive nature that must be treated with a high degree of discretion; work may involve legal, scientific and/or other specialized materials, extensive statistical reports, editing policies and procedures, ordinances, contracts, public notices or other documents, requiring a comprehensive understanding of the subject matter
Process mail that may require attaching related correspondence or information before forwarding; selecting mail to handle personally where the response requires specialized knowledge of the assigned function; identifying priority and/or time sensitive matters; and maintaining security and confidentiality
May be responsible for planning and organizing mail-handling functions involving a large volume and variety of mail, or for coordinating large-scale publication and distribution projects
May attend and record public and/or departmental hearings and/or meetings, and at times may be required to make presentations
Represent organization at various functions, including administrative hearings, proceedings, court inquiries, committees and meetings (may vary according to position assignment)
May schedule meetings, make training and travel arrangements, and maintain calendars for supervisor and/or organizational unit/program
Assist in the planning and execution of Youth Recreation events and activities, including scorekeeping, facilitating tournament brackets, and overseeing tournament/team registration processes
Support the recruitment, training, and scheduling of events and activities
Coordinate with other departments when planning and scheduling gym/field times
Communicate effectively with team members, participants, and the public, maintaining a positive and welcoming atmosphere
Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities
Qualification
Required
Graduation from a high school or equivalent with course work in general office practices
Four (4) years of experience in an office, administrative, or related support position
Knowledge of general office policies, principles and practices, rules, regulations, codes, laws, policies, procedures and ordinances regarding work assignment
Computer software applications relative to the position assignment
Basic accounting and mathematics
Skilled in keyboarding (speed required may vary according to position assignment)
Analysis and problem solving
Oral and written communication
Organization and time management
Conflict resolution techniques
Operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone
Program specific information, terminology and/or equipment
Principles and practices of supervision
Customer service - in person and via telephone (discretion, patience, etiquette, professionalism)
Interpersonal and human relations
Ability to follow oral and written instructions
Maintain confidentiality of sensitive matters
Work independently, prioritize workload and adapt to changes in work load demands
Provide training
Follow through on assignments as directed
Conduct research on a specific work assignment
Continuously uses vision
Frequently sits for long periods of time
Frequently talks and listens
Manual dexterity for computer work and routine paperwork
Occasionally walks and reaches with hands and arms
Occasionally lifts up to 25 lbs
Preferred
Some assignments may require program specific certifications at a time set by the Tribe
Company
Muckleshoot Indian Tribe
The Muckleshoot Indian Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Evan Avila
Associate Chief Investment Officer
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