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Pasona N A, Inc. · 2 days ago

Project Coordinator – Japanese bilingual

Surprise, AZ

Full-time

Onsite

New Grad, Entry Level

$52K/yr - $60K/yr

PASONA N A, INC. is a manufacturing company seeking a Project Coordinator who will provide executive-level support and serve as a translator to the President. The role involves administrative tasks, managing schedules, and facilitating communication between the President and various stakeholders.

Human ResourcesSmall and Medium BusinessesStaffing Agency

Work & Life Balance

Responsibilities

Completes a broad variety of administrative tasks for the President including: translating documents and reports between Japanese and English, attend various meetings serving as translator to President, managing calendar of appointments; completing expense reports; composing and preparing correspondence, arranging frequent travel, itineraries, and agendas; and compiling documents for travel-related meetings

Acts as personal secretary to the President during meetings and appointments; frequently attends and writes meeting minutes, drafts letters, personal correspondence, and other tasks that facilitate the President’s ability to effectively lead the company

Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing. Coordinates and maintains records for staff office space, phone, company credit cards

Compiles or creates various forms of data, analyzes complex data and prepares reports

Plans, coordinates and ensures the President’s schedule is maintained

Communicates directly, and on behalf of the President and Japanese HQ, staff, vendors and prospective customers

Researches, prioritizes, and follows up on issues and concerns addressed to the President and recommends appropriate course of action

Facilitates smooth communication between the President and the general public

Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately

Provides leadership to build relationships crucial to the overall success of the company, and manages a variety of special projects for the President

Frequently attend meetings and appointments on behalf of the President, in and out of the company, during and outside business hours and occasional weekends

Performs other work related duties as assigned by the President

Qualification

Executive assistant experienceJapanese bilingualPC skillsCommunication skillsManufacturing experience

Required

Excellent communication skills in English and Japanese (Read/Write/Speak)

Bachelor's degree or equivalent work experiences

A few years of executive assistant, Sales support, Interpreter/Translator and/or professional working experience, preferably at manufacturing environment, but entry-level candidate is also considered

Available to accompany the president to participate in business trips, and/or exhibitions frequently (after COVID). Business travel involves nationwide

Valid driver's license

Ability to deal with (or willing to learn) wide range of business aspects

PC skills (Word, Excel and Powerpoint)