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Austin Regional Clinic: ARC · 2 months ago

Senior Supply Chain Coordinator

Austin, TX

Full-time

Onsite

Mid, Senior Level

3+ years exp

Austin Regional Clinic is one of central Texas’ largest professional medical groups and has been recognized as a top employer. The Senior Supply Chain Coordinator is responsible for ensuring timely and cost-effective acquisition of products and services, driving cost-saving initiatives, and maintaining excellent supplier relationships to support quality patient care.

Health CareMedical

Responsibilities

In collaboration with the Purchasing Manager, provides strong leadership in driving cost savings initiatives for the organization. Identifies opportunities for cost savings for supplies and services, as well as in effective and efficient internal processes. Coordinates the implementation of these initiatives with the organization’s internal customers while providing strong project management. Identifies, tracks, and reports cost savings results to the Purchasing Manager

Leads supply chain projects such as RFPs, vendor evaluation, new contract implementation, etc. Coordinates internal projects such as new clinic openings with the organization’s designated project managers

Manages both local and GPO (Group Purchasing Organization) contracts for Purchasing. Serves as coordinator to receive and communicate contract information as necessary

Maximizes the use of available contracts including the utilization of GPO contracts. Evaluates potential alternatives when available including use of generics, substitutes, or value-added services. Works proactively with appropriate Operations personnel on the acceptance and use of generics by explaining cost savings and industry acceptance of product

Communicates with all parties as to the status of products and services required for the organization to maintain an efficient and effective operation and to support and facilitate ongoing quality patient care

Collaborates with internal customers to understand operations and their needs. Together with Purchasing management, works to align supply chain support for those operations with the organization’s strategic direction to ensure maximization of efficiency and overall cost effectiveness

Receives requests for specific products or services from within the organization and determines if the request is appropriate. Based on the needs assessed in collaboration with internal customers, identifies and researches prospective suppliers. Obtains price quotes for final products or services and initiates a purchase order

Prepares and evaluates Requests for Proposals (RFP) for suppliers, as needed. Assists Purchasing Manager in review of proposals and in negotiation of pricing and terms

Collaborates with the organization’s project managers on projects. Coordinates supply chain operations to ensure all required products and services have been properly identified and ordered. Manages timely delivery of products or services in accordance with project timeline

Prepares and places purchase orders with suppliers. Tracks orders to ensure that they are received timely so as to avoid disruption of operations and patient care. Coordinates with suppliers to ensure timely and accurate delivery of ordered supplies/services, expediting and resolving related problems as necessary

Assists in extracting data, providing analysis, and preparing reports related to the Oracle purchasing system and various supplier systems including departmental usage information and overall buying trends

Serves as point of contact for ad hoc purchasing and usage data requests from other internal departments. Provides information and analysis that assists those departments in their functions/tasks

Reviews purchase requests to ensure appropriate coding and authorization

Responsible for the returns/credits process with suppliers as needed and coordination with Accounts Payable to ensure all credits are received timely

Coordinates with Accounts Payable, the Purchasing Manager, and suppliers to resolve match-hold problems. Identifies systematic problems leading to recurring match-hold issues and proposes process improvements to reduce error and to achieve a more efficient result

Identifies, researches, and resolves back-order discrepancies. Works proactively to avoid shortages by expediting orders or sourcing authorized alternative products to meet the organization’s needs

Participates in the development of goals and objectives as well as policies and procedures. Makes recommendations for changes and improvements to existing standards. Participates in the implementation of approved policies and procedures and monitors work activities and system performance/output to ensure compliance

Coordinates special assigned projects as needed

Provides excellent customer service to internal and external individuals

Appropriately greets suppliers and sales representatives

Participates in field visits as appropriate

Interfaces with organization’s leaders

Answers telephones when necessary

Performs other duties as assigned

Qualification

OracleContract negotiationProject managementMicrosoft ExcelPurchasing proceduresCustomer serviceData entryInterpersonal skillsProblem solvingAttention to detail

Required

Bachelor's degree and three (3) years of experience in a related position, preferably in healthcare

Proficient with Microsoft Excel, Access, Outlook, and Word applications

Experience working with a computerized perpetual inventory system

Must possess excellent social skills for effective interpersonal interaction within Purchasing, with other departments within the organization, and with outside vendors

Excellent understanding of contract pricing and budgets

Knowledge of competitive bidding statutes, purchasing procedures and best industry practices

Ability to develop spreadsheets, including utilization of formulas and functions, retrieve data from relational databases, and prepare word processing documents

Strong organizational abilities including a penchant for documentation

Self-starter capable of working productively with minimum supervision

Must have excellent verbal and written communication skills in order to communicate clearly and effectively to all levels of staff and the public

Excellent keyboard and ten-key skills

Ability to perform accurate data entry

Excellent attention to detail

Excellent customer service skills

Excellent interpersonal & problem solving skills

Ability to sit for extended periods of time at a computer workstation

Ability to engage others, listen and adapt response to meet others' needs

Ability to work in a team environment including aligning own actions with those of other team members committed to common goals

Ability to manage competing priorities

Ability to perform job duties in a professional manner at all times

Ability to understand, recall, and communicate, factual information

Ability to understand, recall, and apply oral and/or written instructions or other information

Ability to organize thoughts and ideas into understandable terminology

Ability to apply common sense in performing job

Ability to research and resolve problems

Preferred

Experience working with Oracle preferred

Benefits

Medical

Dental

Vision

Flexible Spending Accounts

PTO

401(k)

EAP

Life Insurance

Long Term Disability

Tuition Reimbursement

Child Care Assistance

Health & Fitness

Sick Child Care Assistance

Development

Company

Austin Regional Clinic: ARC

Austin Regional Clinic (ARC) is a multispecialty medical group committed to providing comprehensive, coordinated healthcare services throughout Central Texas.

Founded in 1980

Austin, Texas, USA

1001-5000 employees