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SB CLINICAL PRACTICE MANAGEMENT PLAN INC · 1 month ago

Residency Program Coordinator II

Stony Brook, NY

Full-time

Onsite

Mid Level

$28.68/hr - $35.83/hr

4+ years exp

SB Clinical Practice Management Plan Inc. is seeking a Residency Program Coordinator II to oversee the operational management of an accredited residency training program. The role involves ensuring compliance with accreditation standards, managing resident databases, and coordinating various program-related activities.

Hospital & Health Care

Responsibilities

Interpret and apply Accreditation Council for Graduate Medical Education (ACGME), other national accrediting agencies, and hospital policies to support compliance

Maintain ACGME Accreditation Data System (ADS)

Prepare for and coordinate accreditation Self-Study and Site Visits

Provide administrative supervision, guidance, and support to residents

Maintain internal and national resident databases

Track and ensure trainee compliance with licensing and certifications

Manage the evaluative processes of the trainees, program, faculty, and rotations

Coordinate medical student and external resident rotations

Establish relationships and acts as liaison to internal departments and affiliating hospitals, including Graduate Medical Education (GME) Office and Medical/House Staff Services Department. Maintain ongoing communications with GME Office regarding accreditation requirements for the trainee and program

Manage and coordinate internal reviews of the GME program

Manage the program’s GME budget, including oversight of trainee travel and education allocations

Plan and oversee departmental events, including recruitment, orientation, graduation, faculty retreats, and various meetings

Monitor residents’ duty hours and operative/case experiences via regular review of data reports

Develop annual Residency Program Brochure and Annual Research Journal

Coordinate and monitor application information and documents through the Electronic Residency Application System

Coordinate the resident application review process

Attend monthly GME meetings and Residents Review Committee meetings

Assist with recruitment process, including ERAS, scheduling, catering and may include setting up interviews on a virtual format such as Zoom or Teams

Review monthly budget and expense reports and follow up on discrepancies

Processes invoicing for program-related expenses

Participate in annual budgeting meeting to include documentation to justify additional funding

Prepare requested program surveys

Schedule trainees for credentialing courses such as PALS, NRP

Collect and maintain credentialing data and records, i.e. rotations, procedure logs, etc

Work with the GME Office to bring incoming trainees on staff, including collecting necessary documents and information for Human Resources

Provide accurate, timely trainee information and documentation required for promotion and termination of trainees

Maintain trainee permanent files

Serve as point person for trainee communications. Assist GME Office in dissemination of information, policies and communications with trainee

Coordinate and proctor in-training examinations semi-annually

Compile and submit reports to ACGME, American Board of Pediatrics, American Academy of Pediatrics, American Association of Medical Colleges, AMA, and other professional organizations as required

Other duties as assigned by management

Qualification

Residency program managementACGME complianceDatabase managementMicrosoft Office proficiencyBudget managementEvent coordinationERASACGMEInterpersonal skillsCommunication skills

Required

Associate's degree. In lieu of Associate's degree, will accept two years (2) years of full-time experience in a residency program or in an academic healthcare setting

Four (4) years of full-time experience in a residency program or in an academic healthcare setting

Proficiency in Microsoft Office, Outlook and/or Google app

Excellent interpersonal and communication (written and oral) skills