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Inside Higher Ed · 1 day ago

Administrative & Database Support Manager

Bangor, ME

Full-time

Onsite

Mid, Senior Level

5+ years exp

Inside Higher Ed is seeking an Administrative & Database Support Manager to provide advanced administrative support to the Vice President for Advancement. The role involves coordinating event planning, managing donor communications, processing gifts, and maintaining accurate database records to enhance alumni engagement and philanthropic support for the University.

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Responsibilities

Respond to inquiries or questions from alumni and campus partners

Provide advanced administrative support to Advancement leadership and Development staff, exercising independent judgment in managing priorities, workflows, and deadlines

Assist in event preparations, including working with internal and external partners, preparing needed materials for events and assisting at events, as needed

Coordinate and support fundraising, alumni engagement, and donor stewardship activities, including event logistics, donor communications, and prospect tracking

Other duties may be assigned as needed

Provide professional support to the staff in implementing donor recognition, donor stewardship and other related activities

Coordinates and participates in event planning with the Vice President for Advancement and the President

Assist in the coordination of donor recognition and stewardship events

Coordinate specific donor communications such as pledge reminders and statements of understanding for endowed funds

Responsible for processing gifts and acknowledgments accurately and timely, following IRS and CASE standards, as well as department protocols for documenting gifts and acknowledgments

Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants

Manage event operations in Raiser’s Edge, Givesmart and on the Husson Alumni website, including but not limited to creating event records, importing registrations, updating attendance data, invoicing for events, generating reports, and maintaining the online event list

Assist with managing and executing a regular schedule of data imports from campus into Raiser’s Edge (examples: current students, athletics, awards, degree completion)

Qualification

Database managementGift processingEvent planningMicrosoft OfficeRaiser's EdgeOrganizational skillsTime managementInterpersonal skillsAttention to detail