Metasys Technologies · 4 months ago
Special Projects Manager
Boston, MA
Full-time
Hybrid
Mid Level
$43/hr - $48/hr
3+ years expMetasys Technologies is seeking a Special Projects Manager to plan and execute high-visibility events and special projects for a client university. The role involves developing event concepts, managing project plans, and coordinating logistics to ensure successful execution of events.
Information ServicesInformation TechnologyManagement ConsultingProfessional ServicesStaffing Agency
Responsibilities
Plan and execute high-visibility events and special projects including developing concepts, soliciting stakeholder input, and conducting background research
Develop and manage comprehensive project and event plans, including timelines and budgets, ensuring deadlines are met and budgets are not exceeded
Collaborate cross-functionally and interdepartmentally to align events and projects with engagement and fundraising goals
Draft and manage event communications, including invitations, agendas, briefing documents, and stakeholder outreach
Coordinate logistics and manage contract process and vendor relationships, including venue selection, restaurants, catering, videographer, A/V, and travel arrangements
Manage registration processes and guest communications, collaborating with colleagues to execute invitations, outreach, and event tracking
Serve as primary liaison with speakers, alumni, donors, and other stakeholders, exhibiting a high level of professionalism and responsiveness
Provide on-site support for events and video shoots to ensure seamless execution
Evaluate outcomes by gathering feedback and conducting surveys and produce post-event/project reports to guide future improvements
Qualification
Required
Bachelor's degree required
Minimum of 3–5 years of experience in event planning and project management
Exceptional project management, event management, and creative problem-solving abilities, including ability to interpret, analyze, evaluate, and synthesize information and apply that knowledge to current project and event management
Demonstrated ability to anticipate needs, take initiative, work independently, and adapt to and manage evolving situations and priorities
Strong interpersonal skills with the ability to build relationships and collaborate across diverse sets of stakeholders, including donors, volunteers, and senior leadership
Demonstrated ability to engage with stakeholders with a high level of professionalism, discretion, and sound judgment in all interactions
Highly organized and detail-oriented
Excellent written and verbal communication skills
Proven skills in budgeting and vendor negotiation
Proficient in MS Office, Salesforce, Canva, and Constant Contact (or similar platforms)
Able to quickly learn new technologies and processes
Preferred
Experience in fundraising, donor relations, volunteer management, or alumni engagement is highly desirable
Company
Metasys Technologies
Metasys Technologies is a staffing company that provides recruitment assistance.
501-1000 employees
H1B Sponsorship
Metasys Technologies has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (2)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Arkview Capital
2022-08-01Private Equity
Leadership Team
Romeen Sheth
CEO
Recent News
Company data provided by crunchbase