Snell & Wilmer · 20 hours ago
Legal Administrative Assistant Intellectual Property IP
Costa Mesa, California, United States
Full-time
Onsite
Mid Level
$35/hr - $45/hr
4+ years expSnell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Legal Administrative Assistant within the Intellectual Property (IP) domain in their Orange County office. This role involves providing comprehensive administrative and organizational support to attorneys, patent agents, and paralegals in an intellectual property law practice.
AdviceLegal
Responsibilities
Prepare, proofread, and format IP-related documents, including patent and trademark applications, responses to office actions, and licensing agreements
File patent and trademark applications with the United States Patent and Trademark Office (USPTO) and foreign IP offices as needed
Maintain and organize case files and ensure all documents are stored securely
Monitor and manage critical deadlines, such as filing and renewal dates for patents and trademarks
Coordinate attorney schedules, meetings, and travel arrangements
Serve as a point of contact between attorneys, clients, and external agencies
Draft and manage correspondence, including emails, letters, and memos related to IP matters
Process billing and time entries, ensuring accuracy and compliance with firm policies
Assist in preparing presentations or materials for client meetings
Handle incoming and outgoing mail related to IP matters
Conduct preliminary research on patents, trademarks, and other intellectual property as requested
Ensure compliance with legal procedures and deadlines for IP filings, renewals, and disputes
Use IP docketing software to track and manage IP portfolios
Update and maintain client and matter information in the firm's database
Qualification
Required
At least 4 years of administrative experience in a law firm or legal department, with IP experience
Strong organizational and time-management skills
Attention to detail and accuracy
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IP docketing systems
Excellent verbal and written communication skills
Ability to handle multiple tasks and prioritize in a fast-paced environment
Preferred
Familiarity with USPTO systems, PCT filings, and foreign IP processes is a plus
Benefits
Medical
Dental
Vision
Disability
Life insurance
401K/profit sharing
Paid holidays
Tuition reimbursement
Paid time off including vacation time, personal time, and sick time where appropriate
Company
Snell & Wilmer
Founded in 1938, Snell & Wilmer is a business law firm with more than 400 attorneys practicing in nine locations throughout the western US.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Tinen
Partner
Jenna Grange
Chief Marketing Officer
Recent News
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