Apply on Employer Site

Kandu · 3 weeks ago

Executive Assistant & Office Manager (Onsite/In Office)

Los Angeles, CA

Full-time

Onsite

Mid Level

$90K/yr - $105K/yr

3+ years exp

Kandu Inc. is a company formed from the merger of Kandu Health and Neurolutions, focusing on innovative stroke recovery solutions. The Executive Assistant & Office Operations Coordinator is responsible for managing daily office operations and providing high-level administrative support to the COO and leadership team, ensuring smooth workflow and effective communication across departments.

BiotechnologyHealth CareMedical DeviceNeuroscienceSoftware

Responsibilities

Manage daily office operations and maintain a clean, organized, and efficient workspace

Sort, distribute, and track all incoming and outgoing mail, deliveries, and shipments

Track office supplies, equipment needs, and coordinate with vendors as required

Maintain accurate, organized digital and physical filing systems with a high degree of confidentiality

Serve as a communication and task-routing point between departments to ensure smooth workflow

Coordinate meetings, conference arrangements, and team activities across business functions

Maintain office systems, shared folders, templates, and process documentation to ensure operational consistency

Provide direct administrative and scheduling support to the C-Suite, including calendar management, meeting coordination, and prioritization of activities

Prepare, edit, and format PowerPoint presentations, meeting materials, talking points, and internal communications

Coordinate executive travel, itineraries, logistics, and expense submissions

Support additional executives with scheduling, administrative tasks, and cross-functional coordination as needed

Anticipate executive needs, resolve scheduling conflicts, and ensure timely follow-through on action items

Help schedule Board meetings and other high-level meetings

Support internal teams with document preparation, formatting, organization, and routing

Assist with coordinating executive events, leadership meetings, and assist with C-Suite communication

Respond to employee questions with a friendly, customer-service–focused approach

Maintain confidentiality and exercise discretion when managing sensitive information and related documentation

Manage execution of agreements by DocuSign and/or other electronic signature tools

Maintain the Company’s internal document folder and the corporate calendar

Qualification

Office ManagementExecutive SupportPowerPointGoogle WorkspaceOrganizational SkillsDocument FormattingCustomer ServiceCommunication SkillsAttention to DetailConfidentiality