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LanceSoft, Inc. · 5 months ago

Special Assistant to the CEO

New York

Full-time, Contract

Onsite

Mid, Senior Level

$60/hr - $65/hr

5+ years exp

LanceSoft, Inc. is seeking a Special Assistant to the CEO who will play a crucial role in ensuring the smooth operation of the CEO's office. The role involves managing the CEO's calendar, supporting travel and expenses, and providing administrative support to optimize the CEO's time and effectiveness.

Information Technology

Growth Opportunities

No H1B

Responsibilities

Manage all aspects of the CEO’s and Chief of Staff’s calendar, resolving conflicts efficiently and ensuring accurate scheduling

Maintain full command of meeting logistics including locations, attendees, and travel time

Quickly develop fluency in the CEO’s preferences and proactively apply them when scheduling

Collaborate with EAs across the organization to coordinate complex, cross-functional scheduling

Provide broad administrative and operational support including travel arrangements, expense reports, and meeting logistics

Arrange reliable transportation, travel, and accommodation

Provide logistical support for the Chief of Staff as needed

Leverage the CEO’s time to be seamless between personal and professional

Support some personal and family-related scheduling and coordination tasks to optimize the CEO’s time

Serve as the first line of tech support for the CEO’s devices and virtual meetings

Liaise with the IT department for any escalated needs

Support with mailings, event coordination, research, and supply management

Uphold confidentiality and build strong, reliable working relationships across the organization

Qualification

Calendar ManagementMicrosoft Office SuiteTravel LogisticsCommunication SkillsProblem-Solving SkillsAttention to DetailProactive AttitudeMultitaskingConfidentialityCollaboration

Required

High school diploma or equivalent required

Minimum 5 years of administrative experience supporting senior executives

Expertise in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Experience managing complex calendar schedules and high-level travel logistics

Excellent verbal and written communication skills

Highly proactive and responsive, with strong judgment and problem-solving skills

Exceptional organization, multitasking, and attention to detail

Positive, personable, and collaborative demeanor

Ability to manage sensitive information with discretion

Available to work in person on Tuesdays and Wednesdays in our New York office, and easily other days as well as needed

The ability to travel regularly to the CEO's home and office as well as an additional 3-4 times a times a year on behalf of business

A passion for expanding educational and career opportunities and mission-driven work

Authorization to work in the United States for any employer

Clear and concise communication skills, written and verbal

Preferred

BA preferred

Familiarity with Concur or similar expense platforms

Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and a comfort learning and applying new digital tools independently and proactively

A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input

A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking

A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success