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LMI · 4 days ago

Executive Assistant / Information Coordinator - Clearance Required

Washington, DC

Full-time

Onsite

Senior Level, Lead/Staff

$88K/yr - $110K/yr

15+ years exp

LMI is a digital solutions provider focused on enhancing government impact through innovation and speed. The Executive Assistant / Information Coordinator will support the CMP Director with administrative tasks, manage executive calendars, and ensure compliance with Department of War standards while maintaining effective communication across various stakeholders.

AnalyticsConsultingInformation TechnologyLogisticsManagement ConsultingProfessional Services

Comp. & Benefits

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Support Civil-Military Programs (CMP) Director’s daily work cadence, prepare briefings, communications, and administrative products as needed for effective CMP resource management

Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail

Support the CMP Director to provide subject-matter expertise in handling inquiries, developing action plans, and preparing and disseminating communications materials pertaining to civil-military programs

Manage executive calendars within MS Outlook. Coordinate with other offices across Reserve Integration and its business partners to reconcile availability and coordinate schedules. Proactively review schedules and make necessary updates

Interface with other Department of Defense senior leaders, including from interagency and external partners, to schedule and attend meetings and discussions

Facilitate weekly calls with Reserve Integration counterparts to discuss latest hot topics and issues

Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature

Manage CATMS for the CMP office. Coordinate with all stakeholders to ensure completeness of issuance and directives correspondence packages from beginning to end

Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material

Coordinate with subordinate offices to assign, review, and route issuance/directives CATMS packages to the appropriate points of contacts for action

Check issuance/directive packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS

Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary

Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information

Extract and synthesize disparate information across Reserve Integration to prepare briefings, read-aheads, and other front office executive-level mission requirements

Assist and communicate with interested parties across the Department of Defense in research pertaining to, and drafting, coordination, and implementation of policy directives and initiatives in the CMP portfolio

Provide CMP Director with recommendations and consultations to enhance operations and service delivery across the CMP portfolio

Qualification

Microsoft OfficeSharePointAdobe Acrobat ProfessionalTask ManagementCommunication SkillsAction Officer KnowledgeSecurity ClearanceProblem Solving

Required

15+ years relevant administrative experience

Availability for occasional travel (less than 5%)

Candidate should have a minimum of 5-10 years of experience in a government program/office

Expertise in the use of various computer (hardware and software) and peripheral packages/devices to include Microsoft Office, SharePoint, Adobe Acrobat Professional version, DTS

Ability to communicate clearly with a wide variety of stakeholders

Ability to effectively problem solve

This position requires an active security clearance at the DoD Secret level

You must be a US citizen