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Inside Higher Ed · 1 week ago

Administrative Coordinator, Real Estate (Johns Hopkins Facilites and Real Estate)

Baltimore, MD

Full-time

Hybrid

Entry Level

$18/hr - $33/hr

2+ years exp

Inside Higher Ed is seeking an Administrative Coordinator for their Real Estate department. This role provides administrative support and performs general office management duties necessary for the efficient operation of the office, requiring significant collaboration and coordination with others.

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Responsibilities

Plan, support, and organize daily activities of the office, unit, or program

Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics

Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items

Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance

May serve as the liaison or contact with internal and external service providers

Identify and resolve administrative problems and issues

Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements)

Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

Develop and compile reports

Assist with the preparation of presentations

Assist with planning special events/functions, including workshops, conferences, etc

Perform non-routine and confidential administrative functions, as needed

Coordinate work assignments of students and/or temporary office support, as needed

Coordinate preparation, set up and logistics for events/functions

Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements

Qualification

Microsoft OfficeCalendar ManagementEvent CoordinationFinancial AdministrationMeeting CoordinationReport WritingOralOffice ProceduresElectronic Office ToolsWritten CommunicationsOrganizational Skills