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U.S. Department of Justice · 18 hours ago

LEGAL SECRETARY

Full-time

Hybrid

New Grad, Entry Level

$4,591/mo - $5,748/mo

The Department of Justice is the largest law firm in California, seeking a Legal Secretary to join their legal support secretarial team. The role involves performing various legal secretarial duties for multiple attorneys and professional staff, including document management and compliance with legal requirements.

Law Enforcement

Comp. & Benefits

Responsibilities

Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings

Format and File/ E-File legal documents with State and Federal Courts

Produce case cities utilizing Best Authority software

Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines

Comply with state and departmental rules and regulations and Office policies and practices

Compose letters and memoranda

Maintain a calendar of document due dates and court appearances

Prepare subpoenas Schedule court reports for depositions

Make travel arrangements

Assist with overflow work as requested

Qualification

Legal document processingBest Authority softwareAdobe AcrobatMicrosoft OutlookProlawTypingProofreadingOrganizational skillsCommunication skillsTeamwork

Required

Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings

Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices

Format and File/ E-File legal documents with State and Federal Courts

Produce case cities utilizing Best Authority software

Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines

Comply with state and departmental rules and regulations and Office policies and practices

Compose letters and memoranda

Maintain a calendar of document due dates and court appearances

Prepare subpoenas Schedule court reports for depositions

Make travel arrangements

Assist with overflow work as requested

A fingerprint check will be required

Clearly indicate the Job Control Code (JC-502935) and the title of this position in the 'Examination or Job Title(s) For Which You Are Applying' section located on the first page of your State Application

Be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties

All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process

If using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov

Resume is required and must be included

Preferred

Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights

Good computer skills and the ability to work independently or in a team environment

Work cooperatively and tactfully with staff and management

Demonstrate initiative and willingness to assume increased responsibility

Ability to write and communicate effectively

Use tact and discretion in dealing with confidential and sensitive issues

Excellent organizational skills

Ability to demonstrate good attendance and punctuality